About the position
Are you passionate about preserving the Earth's natural heritage? Do you want to make a meaningful impact on global conservation efforts and collaborate with passionate professionals dedicated to a shared mission? Well, look no further! Our client, a renowned conservation and environmental organization with a global presence and nearly 6 million supporters worldwide, is seeking an Administrative Coordinator to join their dynamic team. If you're dedicated to sustainability and eager to collaborate with passionate professionals, this role offers an exciting opportunity to contribute to a shared mission while enjoying competitive salary, benefits, and opportunities for professional development and growth.
Responsibilities:
- Green Trust Application Process
- Manage the intake of new applications and guide them through the Green Trust application process.
- Coordinate with the GT manager to ensure applications progress smoothly through submission phases.
- Green Trust Management Committee
- Organize and communicate meeting schedules with all Mancom members and relevant parties.
- Assist in developing detailed agendas and compiling meeting packs for Mancom meetings.
- Green Trust Board of Trustees (BOT)
- Facilitate open communication channels with trustees and their assistants.
- Assist in arranging logistical details for BOT meetings, including travel and venue coordination.
- Green Trust Field Trip
- Collaborate with the GT manager to plan and execute successful field trips.
- Coordinate travel arrangements and logistical details for field trips to ensure a seamless experience.
- Social Equity and Development Audits
- Liaise between stakeholders to ensure smooth audit processes and timely submissions.
- Communicate audit results effectively with relevant parties, ensuring transparency and accountability.
- Project Management
- Maintain an updated database of GT projects, ensuring accurate and accessible information.
- Facilitate regular communication with project teams, tracking milestones and payments effectively.
- Communications
- Work closely with the GT Communications Manager to develop and deliver communication materials.
- Ensure consistent and effective messaging across all communication channels.
- Legal and Finance Support
- Collaborate with legal and finance teams to address and resolve issues promptly.
- Assist in budget development and financial tracking to support GT operations effectively.
- Data Management
- Manage document filing and sharing on SharePoint, ensuring organization and accessibility.
- Maintain accurate and aligned data across databases and platforms for efficient information management.
- General Administration and Travel
- Arrange and manage travel logistics for GT manager, trustees, and other relevant personnel.
- Ensure proper documentation and authorization of all travel-related expenses.
What We Need From You:
- Relevant post-secondary qualification.
- Minimum 5 years of senior administrative experience in a fast-paced environment.
- Proficiency in MS Office, MS CRM, Adobe PDF editor, and virtual meeting platforms.
- Experience with agenda development and professional meeting minutes.
- Strong organizational and communication skills.
- Ability to work independently and maintain confidentiality.
If you are passionate about environmental conservation and possess the skills and experience we are looking for, we invite you to apply for this exciting opportunity. Join us in creating a sustainable future for generations to come.
Desired Skills:
- Administration
- Client Service
- Data Management
- Database Administration
- Finance
- Minutes of Meetings
- Project Administration
