Travel Officer - 23040

About the position

Duties & Responsibilities

• Schedule travel arrangements according to the company Travel Policy and applicable Treasury Instructions.
• Ensure timeous preparation of the travel budget.
• Maintain costs and work within established travel budgets.
• Manage and oversee relationships with the appointed Travel Management Company and other travel service providers.
• Conduct travel analytics and prepare travel management reports.
• Reviewing invoices against bookings and communicating bookings to travellers as required.
• Track travel spend against budget by keeping a record of travel undertaken and costs incurred, confirming invoices and keeping track of the budget balance available annually.
• Ensure timeous processing of invoices and that the travel credit card has sufficient funds and is reconciled to invoices.
• Safeguarding and reconciliation of travel petty cash.
• Manage and respond to customer service issues with all levels in the organization in a timely and effective manner.
• Conduct comprehensive and on-going reviews of the travel operations and travel policy to identify and improve process efficiencies and improve the traveller experience.
• Perform other duties as assigned.
• Preparation of statutory reports for National Treasury on a quarterly basis.
• Assist with the development of travel and other business expense procedures.
• Continuously improve processes and workflows to increase operational efficiency and effectiveness.

Desired Experience & Qualification

• A three year diploma in travel, tourism, supply chain management, finance or any other equivalent relevant qualification.
• At least two years' experience in corporate travel co-ordination.
• Strong knowledge of domestic and international reservations process: faring, routing and ticketing procedures.
• Good working knowledge of MS Office applications.
• Knowledge of the Public Finance Management Act in so far as it relates to travel and related matters.
• Knowledge of MS Dynamix 365 (or MS Dynamix 2012) and Workday Adaptive (or equivalent) will be advantageous.

Desired Skills:

• Travel Arrangements
• Procurement

About The Employer:

Join a large and stable company and utilise your travel coordination experience.