About the position
We are seeking a professional and friendly Training and office administrator to be the first point of contact for our company based in Centurion.
The ideal candidate will have excellent communication skills, a welcoming attitude, and the ability to multitask in a fast-paced environment. This role is crucial in creating a positive first impression for clients, visitors, and employees.
Key Responsibilities:
- Opening door & welcoming clients.
- Answering & transferring phone calls.
- Receive packages/deliveries.
- Serve clients with coffee/tea in boardroom.
- Placing monthly grocery orders.
- All training administration.
- Taking, making & confirming bookings.
- Keeping record of training schedules (Annual, Branches, Trainer & Monthly)
- Confirming attendance, payments & dietary requirements of clients.
- Keeping records of training surveys & their scores.
- Making & keeping record of food orders for all training.
- Making & providing certificates & result letters to clients.
- Keeping record of all attendance documentation.
- Uploading all training documentation on the PDM vault & keeping all folders up to date.
- Manuals, note pads & pens stock taking and orders.
- Assist with teambuilding.
Requirements & Qualifications:
- Matric or equivalent (additional certifications in Office Administration are a plus).
- Proven experience as a receptionist, front office representative, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Friendly, professional demeanour with a customer-oriented approach.
- Ability to work independently, efficiently in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Driver’s license, be able to drive manual and automatic vehicles.
Desired Skills:
- Office Administration
- MS Office
- Organization Skills
- Multitasking Skills
