About the position
Location: Cape Town, Western Cape (On-site)
Employment Type: Part-Time | Start Date: 1 October 2025
We are seeking a proactive and detail-oriented TemporarySecretary to provide essential administrative and communication support to our high-performing brewery packaging plant. This role is key to ensuring smooth day-to-day operations, effective communication, and accurate record-keeping in a dynamic FMCG environment.
Key Responsibilities:
- Provide comprehensive administrative support to the Packaging Manager and broader operations team.
- Manage and coordinate internal communications, including emails, notices, posters, and banners.
- Maintain accurate records, reports, and documentation.
- Assist with data analysis and reporting using Excel and other tools.
- Prepare professional PowerPoint presentations for internal and external stakeholders.
- Support cost tracking and budget-conscious decision-making.
- Coordinate meetings, schedules, and travel arrangements.
- Act as the first point of contact for internal queries, escalating where necessary.
- Ensure continuity of operations during system outages with contingency plans.
- Assist with basic design tasks in Canva for communication and presentations.
Requirements:
- Relevant diploma or certificate in administration, business, or related field.
- 1–3 years’ experience in an administrative or secretarial role (FMCG or manufacturing environment preferred).
- Advanced proficiency in Microsoft Excel (pivot tables, formulas, charts).
- Strong working knowledge of SAP and the full Microsoft Office Suite.
- Ability to create visually appealing content using Canva.
- Skilled in developing professional PowerPoint presentations.
Skills & Competencies:
- Excellent written and verbal communication.
- Strong organizational and planning skills.
- Attention to detail and accuracy in all work.
- Problem-solving and resourcefulness in a fast-paced environment.
- Cost-conscious mindset with a focus on efficiency.
- Creative flair for internal communications and presentations.
- Ability to work independently and collaborate across teams.
Preferred Attributes:
- Experience in a brewery or FMCG packaging environment.
- Familiarity with internal communication strategies.
Desired Skills:
- Administrative/Secretarial
- Reporting
- SAP
