About the position
Job Title: Controller / Tally Clerk (Middelburg, Mpumalanga)
- Department: Logistics / Warehousing / Production / Mining Operations
- Reports To: Supervisor / Foreman / Logistics Coordinator
- Location: Mining Operations / Warehouses / Stockpile Areas / Loading Bays
Job Purpose
The Controller / Tally Clerk is responsible for accurately recording, tracking, and
monitoring the movement of materials, equipment, and products. This role ensures
correct documentation, stock accuracy, and seamless coordination between
production, logistics, and dispatch operations. The Tally Clerk plays a key role in
preventing losses, maintaining accurate records, and supporting operational
efficiency.
Key Responsibilities
1. Material / Product Tallying
- Record quantities of materials loaded, offloaded, or moved (e.g., coal, ore,
equipment, stock).
- Check truck loads, wagons, or bins to verify correct quantities.
- Physically count stock items during issues, receipts, or cycle counts.
- Monitor material flow between production and stockpile or storage areas.
2. Documentation & Recordkeeping
- Complete tally sheets, checklists, load records, and movement logs
accurately.
- Capture information such as truck numbers, load times, tonnages, and shift
totals.
- Maintain updated records in logbooks or digital systems.
- File and organize documents for easy retrieval and audit readiness.
3. Verification & Quality Control
- Ensure that material types (e.g., coal grades, aggregates, consumables)
match load instructions.
- Verify the condition and correctness of incoming and outgoing goods.
- Report discrepancies, shortages, contamination, or damaged items.
4. Communication & Coordination
- Communicate with dispatch, production teams, frontend loaders, ADT
operators, and drivers.
- Confirm loading or offloading instructions and direct trucks as required.
- Report stock shortages, excesses, or unusual activity to supervisors.
- Support weighbridge and logistics staff with accurate movement records.
5. Safety & Compliance
- Follow Mine Health & Safety Act (MHSA) or warehouse safety policies.
- Ensure safe working practices around trucks, loaders, and heavy
equipment.
- Wear appropriate PPE and adhere to site access and safety procedures.
- Report hazards, nearmisses, or unsafe behaviours immediately.
6. Operational Support
- Assist with stock counts, reconciliations, and daily production reports.
- Help maintain clean and organized tally stations, offices, or checkpoints.
- Support operations during peak hours, shift changes, or breakdown delays.
- Work with security to verify movements and prevent theft or unauthorized
removal of materials.
Required Skills & Competencies
- Strong numerical and counting skills.
- Attention to detail and accuracy in data capturing.
- Good communication and teamwork abilities.
- Ability to work under pressure in busy operational areas.
- Familiarity with stock control and tallying processes.
- Basic computer literacy (Excel, tally systems, logbooks).
- Good understanding of safety requirements in logistics or mining.
Qualifications & Experience
- Grade 12 (Matric).
- Experience as a Tally Clerk, Controller, Warehousing Assistant, or similar
role.
- Mining, logistics, or warehouse experience beneficial.
- Basic computer skills (MS Excel, data entry).
- Valid mine induction and medical fitness (if in mining environment).
- Additional training in stock control or dispatch advantageous.
Key Attributes
- Highly observant and detailoriented.
- Reliable, honest, and trustworthy.
- Strong organizational and recordkeeping skills.
- Good time management and ability to multitask.
- Safetyconscious and disciplined.
- Able to work shifts and in outdoor environments.
Controller/ Tally Clerk on Mining site (Middelburg surroundings)
Desired Skills:
- Shifts
- Detailed oriented
- Trustworthy
