Talent Acquisition Administrator

About the position

About the Role

We are seeking a dedicated and detail-oriented Talent Acquisition Administrator (TAA) on an 18-month fixed-term contract. The successful candidate will play a key role in supporting end-to-end recruitment processes and assisting the Talent Acquisition Specialist and HR Managers across various TA and HR-related initiatives.

This role is ideal for someone passionate about recruitment operations, candidate experience, and process efficiency.

Key Responsibilities

Talent Acquisition Administration

• Manage the full recruitment lifecycle - from publishing job adverts and shortlisting candidates to scheduling interviews, conducting background checks, and preparing offers in line with company requirements.
• Prepare and distribute interview packs and guides to the interview panel.
• Administer online occupational assessments in accordance with legislative and ethical standards.
• Initiate and track pre-employment checks.
• Manage candidate care, including onboarding and communication throughout the hiring process.
• Maintain and compile recruitment reports and analytics.

Operational & Process Support

• Handle day-to-day recruitment and HR-related queries.
• Provide guidance to stakeholders on TA processes and workflows.
• Proactively engage with business units weekly to understand and forecast recruitment needs.
• Administer non-permanent resource documentation, including appointments and contract renewals.
• Coordinate onboarding for all new employees.
• Identify process improvements, monitor recruitment steps, and recommend solutions to enhance efficiency.
• Support team interventions, special projects, and process enhancement initiatives.
• Manage TA turnaround times and ensure alignment between stakeholders to improve time-to-hire and quality of hire.
• Ensure timely processing of invoices and adherence to cost-effectiveness principles.
• Provide regular feedback to stakeholders to foster strong working relationships.
• Perform additional administrative duties as required.

Minimum Requirements

• National Diploma in Human Resources Management or an equivalent qualification (a Bachelor's Degree will be an advantage).
• Minimum of 3 years' experience in Talent Acquisition.
• At least 1 year's experience in talent pipelining or conducting passive/silent searches.
• Demonstrated understanding of various Talent Acquisition strategies.
• Strong administrative, coordination, and stakeholder management skills.
• Excellent attention to detail and ability to work in a fast-paced environment.

Desired Skills:

• Talent Pipelining
• Hire Administration
• Recruitment administration
• ATS
• Applicant Tracking
• Human Resources Administration

Desired Qualification Level:

• Diploma