Supplier and Procedure Administrator

About the position

Duties and Responsibilities:

• Monitoring the Supply management / stock control and purchase performance reporting
• Referring operational issues and/or problems in a timeous and effective manner to the relevant stakeholders for resolution
• Recommending changes to management and compliance management in order to improve procedures so that customer expectations are managed or exceeded
• Being point of contact for Customer Service and delivery hubs, ensuring query resolution
• Report generation, so that hubs and their franchisees are aware of their current performance
• Data capturing into the respective systems to ensure business and customers are up to date with deliveries
• Quality control of data
• Perform duties on internal ERP System
• Other duties and tasks as assigned
• Ensure adherence to the company
  rules and regulations as documented in the company
  disciplinary policy
• Ensure the completion of various procurement tasks assigned by Plant's departments are done according to the time, quantity, quality and cost requirements to eliminate any delays caused to the Plant's business activities.
• Ensure the procurement costs are reduced through the implementation planning and negotiation process.
• Ensure the Plant's procurement and relevant documents are complete, kept and maintained on regular basis.

• Ensure to negotiate best cost, delivered at the best time, for the best suited product.

• Ensure approved invoices along with supporting documentation is supplied to finance for payment:

• Invoices to be signed and dated by department manager and by receiving clerk as proof of receipt of goods.
• If applicable, a GRN should be attached to the invoice.
• Supporting approved purchase order agreeing to invoice to be attached to invoice.
• Once the invoice is approved by the manager.
• Upon completion of above steps, invoices and supporting documentation are to be scanned to the bookkeeper, copying the cost accountant in, for payment:
• Scanned documents are to be legible
• Scanned documents are to face upright, i.e. no skew or side facing documents
• Monthly payments should reach finance by close of business on the 15th of each month for processing and payment by the end of each month.
• Adhoc function which may fall in the ambit of the job requirements.

Requirements:

• Matric (Grade 12)
• Relevant Diploma or Degree advantageous
• Ability to read and write in English and interpret written instructions
• Confidence in sharing information and providing feedback
• 3-5 years relevant Experience
• Solid communication

Desired Skills:

• Supply Management
• Stock control

Desired Work Experience:

• 2 to 5 years