About the position
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at [URL Removed]
Location: Kempton Park
Time Type: Full Time
Main Purpose of the Role
Administrative Role (control, schedule, action & report) for the Facilities Management Team, at the 3 DSV Parks (Plumbago, Solar City and Riverhorse Valley), which will include all contracts, SLAs, schedules, purchases, rebilling, invoicing, budgets, P&Ls, reporting, KPIs, compliance and certification, including all other administrative processes.
Tertiary Qualification(s) - Advantageous
- Financial Management Diploma / Degree
- Facilities Management
- Contract Management
- Administrative Management
Job-Related Requirements
- Minimum of 3 years' experience in Administration
- Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements, managing and controlling of departments costs, rebilling & P&L (2 years);
- People management skills including leadership, performance management, people motivation and people development;
- Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people - both internal and external;
- Supporting and Co-operating including working well with people and adhering to principles, ethics and values, supporting facilities management team & contractors;
- Organizing, Coordination and Executing which includes planning, organizing, coordinating schedules/services/projects delivering results on time & adhering to processes & procedures;
- Operational experience assisting with Administration & Contract Management, including query management, vendor liaison, general reports including KPI's, daily stats, document control in a logistics environment; Strong understanding of property standards and SANS.
- English Communication - clear and professional use of the English language in written and verbal mediums;
- High quality of work - accurate, complete and thorough content in neat and easy to understand format. Highly disciplined, must be on time and conscientious about meeting deadlines.
- Reliable transportation to work
Added Advantages of this Role
- Ability to liaise directly with internal and external client clearly and professionally
- Ability to work in a team and be a good team player
- Experience in facilities management environments
- Must be able to meet all deadlines
- Well organized & reliable
- Deadline Driven with neat work results
- Knowledge of QMS (Quality Management System), SHEQ (Heath, Safety, Environment & Quality) and Property Standards
Computer Literacy Level
- Advanced: MS Word, Excel, PowerPoint & Outlook
Duties and Responsibilities
- Maintenance schedules is in place, and adhered to by either external contracts or internal team
- Contracts & SLAs are up to date, and implemented
- Certificates & other related compliance agreements are in place & up to date
- Manage purchases for Facilities Team
- Budget & Cost control
- Rebilling when necessary
- Full management of P&L
- Webcost
- Reporting & KPI management
- Record keeping & filing
- Coordinating & scheduling
- Vendor Management
- Landlord engagement and management
- Manage the Facility Management System (On Key Plus) in terms of developing it, assigning and close work orders, PPMS and asset management.
Disclaimer : Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.
