Spares Stock Contoller

About the position

Job Purpose:

The Spares Controller is responsible for the efficient management, control, and distribution of spare parts. This includes receiving, storing, issuing, and recording parts, while maintaining accurate inventory levels and ensuring timely availability of required parts to reduce downtime and enhance operational efficiency.

 

Key Responsibilities:

• Receive, inspect, and record incoming spare parts and materials.
• Maintain accurate inventory records using stock management systems.
• Ensure proper storage, labelling, and security of all parts and consumables.
• Conduct regular stock counts, cycle counts, and audits to verify inventory accuracy.
• Identify and report on slow-moving, obsolete, or missing stock.
• Sales Order consolidation
• Issue parts as requested by technical teams or job cards and record appropriately.
• Liaise confidently with customers regarding orders, deliveries, and returns. Be able to prioritise supply of parts to clients based on not only current availability but being able secure supply from orders on the system at various Branches nationwide.
• Track orders and follow up on backorders or urgent requirements.
• Ensure the storeroom/workshop is clean, organized, and compliant with safety regulations.
• Maintain minimum and maximum stock levels and alert management when reordering is necessary.
• Provide regular reports on stock usage, availability, and potential issues.
• Assist in sourcing and purchasing of spare parts when required (OEM + LS), in order to ensure client’s needs are attended to promptly.
• Support internal departments with parts information and availability.

 

Minimum Requirements:

• Matric (Grade 12) or equivalent. Diploma or Certificate in relevant field beneficial.
• 2–3 years of experience in a similar role (stores or spares control/ preferably auto industry).
• Knowledge of inventory management systems (e.g. SAP, Syspro, Pastel, or similar).
• Computer literacy – proficient in MS Excel, Word, and Outlook.
• Above average understanding of mechanical or technical parts (automotive, manufacturing, or industrial sectors an advantage).
• Ability to read, understand & identify parts from manuals and exploded diagrams
• Valid driver’s license (advantageous depending on the role).

 

Key Competencies:

• Strong attention to detail and accuracy.
• Organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and under pressure.
• Problem-solving and decision-making ability.
• Commitment to safety and housekeeping standards.

 

Desired Skills:

• Inventory Control
• Parts Stock Control
• Pastel
• SAP
• SYSPRO