About the position
Introduction
Mintek has an exciting opportunity for a Sourcing Specialist within the Finance Division. The successful candidate will be responsible for the procurement of goods and services through the RFP and RFI processes per the PFMA; PPPFA; B-BBEE Act; National Treasury regulations, circulars and practice notice; Mintek's procurement policy and procedures. The candidate will monitor and enforce compliance with the procurement policy and procedures, procurement plans and initiatives in support of requirements.
Duties & Responsibilities
KEY PERFORMANCE INDICATORS:
Sourcing:
- Custodian of the tendering process.
- Assist in compiling the overall Procurement Plan for Mintek.
- Sourcing of goods and service in line with the Procurement Plan.
- Administering the RFI, RFP processes till completion.
- Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.
- Review all tender specifications for compliance with the procurement policy and procedures.
- Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.
- Ensure all required approvals are sought throughout the lifecycle of the tender process.
- Advertisement of tenders in approved media sources. • Coordination and facilitation of tender briefing sessions.
- Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts.
- Coordinate, facilitate and participate in the tender committees' and keep records of meetings thereof.
- Secretariat of the Bid Adjudication Committee.
- Keep and maintain an audit file for each tender.
- Oversee the procurement budget and promote long-term saving on procurement costs.
- Identify and implement opportunities for strategic sourcing. •
- Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation.
Policy & Compliance:
- Procure goods and services in line with the government framework.
- Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.
- Review and update procurement policy and procedures for alignment with SCM best practice.
- Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service.
- Develop procurement strategies that are innovative and cost-effective.
- Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.
- Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed.
BBBEE:
- Champion and facilitate initiatives to foster the development of new suppliers in line with the company's BBBEE requirements and preferential procurement legislation.
- Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy.
Stakeholder Engagement:
- The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process.
- Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
- Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required.
Continued Improvement: •
- Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
- Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency.
- Assist in scoping projet plams related to identified SCM interventions.
Reporting:
- Compile the following monthly and quarterly reports:
- Procurement Plan - Actual vs Planned
- Tender status
- Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager.
Desired Experience & Qualification
JOB KNOWLEDGE AND EXPERIENCE:
Min: 3 - 5 years in an SCM environment post internship in the following:
Sourcing Specialist
Procurement Specialist
Tender Specialist/ Administrator
Category Specialist
Senior Technical Buyer
RFI/RFP Specialist
SCM Specialist
Internal Auditor
Sourcing/ Procurement Consultant
- Ideal: 8 years in SCM or similar environment.
- Knowledge and understanding of public sector SCM practices, National Treasury SCM Regulations Practice Notes and Circulars, PFMA, PPPFA and BBBEEA.
QUALIFICATIONS:
- Min: BCom/B-Tech in Supply Chain/Finance or equivalent qualification.
- Ideal: Honours degree.
BEHAVIOURAL COMPETENCIES:
- Project management.
- Should have good verbal communication.
- Must have good work ethics to maintain credibility of work.
- Be able to work in a team
- Excellent communication and organizational skills
- Attention to detail, ability to follow up and take initiative
- Excellent interpersonal skills
- Ability to cope in a stressful and demanding environment
- Be able to work under pressure.
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