About the position
The Site Lead/ FM is responsible for the planning, organizing, and directing the activities of the assigned Portfolio. Active role and interface with the SPOC and Regional FM Representative of the client and relationship managers or Shift Leads. Oversees contracts, procures & manages third party services and service contracts, and directs maintenance procedures. Ensure that all the plant, grounds, and equipment are well maintained and in optimal working condition. Ensure that all operations are in accordance with established health and safety regulations. Ensure that services obtained are of acceptable quality at the least possible cost.
Key interfaces with Company Security and EHS Leaders, External parties – Vendors and Services Providers, Local authorities, government, SA Police Services, Fire Department
- Provide, enhance, develop and implement superior facility management principles to ensure facilities activities are conducted at the highest quality and standards and in accordance with relevant regulations and laws.
- Enhance, develop and implement facility management principles, processes to manage facility complaints, maintenance plans, EHS, Fire and Security compliance.
- Oversee and evaluate contractor / services provider’s and exercise independent judgment and/or functional work direction of contractors and department members to ensure the combination of quality, service and price is optimized.
- Oversee the corrective and preventative maintenance and administration of the site and related equipment and facilities.
- Maintain adequate sources of supply and service delivery, initiate procurement of all services and related work equipment
- Drive and initiate cost reduction initiatives & innovation
Review and obtain thorough understanding of the Contract Agreement
- Review Contract Agreement, Schedules and FM Output Specifications for all services and related contract documentation and correspondence.
- Review SLA requirements as defined in the MDA document
- Clear understanding of the Contract requirements
- A clear understanding of SLA requirements
Contractor Output
Ensure contractor performance & outputs are in line with the main contract requirements.
- Monitor contractor output & performance on a regular basis. Track non-conformances and take remedial action a.s.a.p.
- Document & report non-compliances which could or will attract penalties as per SLA document.
- Daily usage of reports indicating open & close calls & required action taken
- Proof of documents recorded
Technical Services
- Review and carry out performance audits to ensure:
- PPM tasks and frequencies are carried out in accordance with the set schedules.
- Contractors are carrying out their duties in accordance with service requirements.
- Quality of work is of acceptable standard
- Documentary proof of audits
- PPM’s are completed on time and as per schedule
- Governance reports must indicate acceptable standards and client satisfaction
- No acceptance of sub-standard work
Soft Services
- Review and carry out performance audits to ensure:
- PPM tasks and frequencies are carried out in accordance with the set schedules.
- Contractors are carrying out their duties in accordance with service requirements.
- Quality of work is of acceptable standard
Occupational Health & Safety
- Ensure that inspections of H&S related activities and performance are done by the H&S Officer.
- Take strategic and operational action as required on an exception basis to resolve issues related to Health & Safety.
- Quality of H&S files
Monthly Reporting & Reports
· Collect and review data as required for capturing in the report on monthly basis.
· Drafting of ABP’s, Backlog, Incident, Progress and other incidental reports.
Requirements - Post matric qualification – and knowledge of mechanical, electrical of building.
- Additional related maintenance and property management training preferred.
- Excellent understanding of facility and operations management procedures.
- Knowledge of budgeting, service contracts, and project management.
- Minimum 5 years experience in a Faciltiies/Engineering type role
Desired Skills:
- manufacturing
- facilities
- maintenance management
- operations
- building management
- engineering
Desired Qualification Level:
About The Employer:
We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.
Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.
