About the position
A leading automotive Manufacturing company based in Durban, is looking to fill the position of Safety, Health and Environmental Administrator.
Purpose of the Role:
The SHE department requires dedicated administrative support due to the increasing volume of SHE, contractor, PPE, medical, project and facilities-related responsibilities. The role will improve control, follow-up and accountability by ensuring that records, deadlines, findings and compliance actions are tracked accurately and closed out on time.
Key Responsibilities:
SHE Administration and Record Keeping:
- Maintain SHE files, registers, trackers and records accurately and up to date.
- Assist with the preparation of SHE reports, summaries, presentations, notices and meeting packs.
- Ensure SHE documentation is correctly filed, controlled and available when required for audits, inspections and reviews.
- Support the SHE department with general administrative duties and document control requirements.
Training Tracking and Coordination:
- Maintain the SHE training matrix and update completed, upcoming and overdue training.
- Assist with booking internal and external training sessions where required.
- Follow up with employees and departments regarding outstanding training requirements.
- File training attendance registers, certificates and related records.
Safety Patrols, Job Observations and Close-Out Tracking:
- Record safety patrol findings, job observation findings, audit actions and improvement actions.
- Track responsible persons, target dates, progress and close-out status,
- Follow up on overdue actions and escalate repeated or unresolved items to the SHE Manager / SHE Officer.
- Maintain evidence of close-out actions for SHE records.
PPE and Uniform Administration:
- Issue PPE and uniform to employees in line with company requirements.
- Maintain PPE and uniform issue registers and ensure employees sign for items received.
- Track PPE and uniform stock levels and assist with ordering replacement items.
- Follow up on purchase requests, supplier deliveries and outstanding PPE or uniform requirements.
Medical Surveillance:
- Maintain the annual medical surveillance tracker and monitor expiry dates.
- Book annual medicals and follow up on employee attendance.
- Track outstanding medicals and update the relevant records once completed.
- File medical fitness certificates and notify management of overdue or unresolved items where required.
Contractor Management, Permits and Induction Cards:
- Maintain contractor safety files and compliance documentation.
- Check contractor files for required documents before work commences.
- Track expiry dates for contractor documentation and follow up on outstanding items.
- Coordinate contractor induction bookings and maintain induction records.
- Issue, track and manage contractor induction cards.
- Assist with preparing, issuing, tracking and filing work permits where required.
Internal Projects and Facilities Support:
- Maintain project and facilities trackers with deadlines, responsible persons, progress updates and closeout status.
- Follow up on internal project actions, SHE-related improvements, facilities requests and maintenance related items.
- Assist with coordinating meetings, site visits, service provider follow-ups and project documentation.
- Provide administrative support to ensure project and facilities deadlines are monitored and reported.
General Support:
- Schedule SHE meetings, record minutes where required and track action items to completion.
- Liaise with employees, contractors, suppliers, service providers and internal departments as required.
- Support audits, inspections and management reviews by preparing records and evidence.
- Perform any other reasonable administrative duties required by the SHE department.
Qualifications and Experience:
- Grade 12 Senior Certificate
- Certificate or qualification in Safety, Health and Environmental Management such as SAMTRAC or NEBOSH General Certificate
- Previous experience in SHE administration, project administration, facilities administration, HR administration or similar administrative support role will be advantageous
- Computer literacy, especially MS Word, MS Excel and Outlook
- Strong record keeping, filing, document control and follow-up skills
- Basic understanding of SHE systems, contractor control, training records, PPE control and compliance documentation will be advantageous
- Professional Registration with SAIOSH will be advantageous.
- Knowledge and/or exposure to ISO 14001 Environmental Management Systems and ISO 45001 Occupational Health and Safety Management Systems will be advantageous
If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed]
If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.
Desired Skills:
