About the position
Our client, a well-established fresh produce export and supply chain company, is seeking a detail-oriented and financially strong Service Provider Coordinator to join their team in Stellenbosch. The successful candidate will be responsible for overseeing the creditors function, managing consumables, ensuring financial accuracy, and leading a team of creditors clerks.
Minimum Requirements:
- Diploma in Management Accounting or equivalent
- Training in supply chain processes and cost structures
- Advanced Excel proficiency (lookups, data mapping, reporting tools)
- Minimum 3 years' experience in the export industry or a high-volume creditors environment
- Previous QX system experience (advantageous)
- Strong financial acumen, including ability to reconcile accounts and analyse variances
- Strong numerical accuracy and attention to detail
- Deadline-driven with strong time management skills
- Strong leadership and team management capability
- Problem-solving mindset with a continuous improvement approach
- Innovative thinking and adaptability
Main duties will include, but are not limited to:
Financial Control:
- Ensure correct allocation of all costs to the appropriate cost codes and cost centres
- Monitor and compare estimated vs actual costs, ensuring variances are justified and supported by incident logs where applicable
Consumable Management:
- Manage consumable stock control processes to minimise waste, shrinkage, and financial loss
- Review and process creditor invoices for consumables with detailed line-item accountability
- Execute accurate and timely year-end reconciliation processes in line with SOP requirements
- Identify and resolve unrecovered costs and implement corrective actions
- Facilitate all credit applications
Creditors Management:
- Manage end-to-end creditors function across high-volume and complex supplier base (e.g. PPECB, cold storage, logistics, shipping lines, and operational vendors)
- Validate supplier rates against agreed service level agreements before processing
- Ensure accurate and timely capturing of invoices, including correct VAT treatment
- Generate and review cost capture reports and prepare remittance documentation
- Prepare and execute weekly payment runs
- Ensure monthly payment runs are completed (by the 25th of each month)
- Perform detailed month-end reconciliations for all creditor accounts prior to payment release.
- Manage and resolve creditor queries and disputes efficiently and professionally
System and Process Optimisation:
- Identify opportunities to automate manual processes within the creditors function
- Drive efficiency through optimal use of EDI integrations and mappings
- Develop and maintain Excel-based tools (including advanced formulas such as VLOOKUP/XLOOKUP, pivot tables)
Leadership and Team Management:
- Lead, mentor, and develop a team of creditors clerks
- Ensure adherence to internal controls, SOPs, and deadlines
- Conduct regular performance check-ins and provide feedback
- Foster a culture of accountability, accuracy, and continuous improvement
- Continuously improve workflows to increase processing speed and reduce errors
Desired Skills:
- Creditors Management
- Financial Control
- Consumable Managemet
- Advanced Excel
- VLOOKUP
- PivotTables
