About the position
The Senior Training Coordinator provides essential administrative, logistical, and compliance support to the Training team. This role ensures that all training activities, records, and processes are managed efficiently and in line with company standards, regulatory requirements, and the companies Learning & Development policy. The position requires excellent organisational skills, attention to detail, and the ability to manage multiple training and development activities simultaneously while engaging with operational teams to uphold training compliance.
Key Responsibilities
Training Administration & Coordination
- Coordinate and oversee day?to?day training activities.
- Develop and maintain training plans based on operational, regulatory, and organisational needs.
- Execute full training logistics, including:
- Scheduling internal and external training
- Arranging venues and resources
- Preparing training materials and printing
- Processing training registers and certificates
- Managing filing and documentation
- Communicate schedules, changes, and requirements to operations and training teams.
Compliance, Reporting & Record Management
- Maintain training accreditations in line with local regulatory requirements.
- Ensure audit readiness for all training-related processes.
- Support skills development reporting, including:
- ATR (Annual Training Report)
- WSP (Workplace Skills Plan)
- BBBEE training compliance
- Maintain high-quality training records on:
- SharePoint
- LMS
- Offline databases
- Hardcopy files
Quality Assurance & Training Delivery Support
- Ensure all training meets the highest standards in line with the companies Learning & Development policy.
- Support monitoring of training delivery quality, trainer performance, and team metrics.
- Assist in designing and updating local training courses to meet organisational and regulatory standards.
- Help ensure operational teams remain compliant with training validity requirements.
Financial Administration (NEW)
- Create and process purchase orders for internal and external training providers.
- Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow?up.
- Support creditor management, including confirming training service delivery before payment.
- Assist with debtors where applicable (e.g., cross?charging stations or departments).
- Maintain accurate financial records for training-related expenses for month?end reporting.
Month-End, Reporting & Projects
- Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).
- Prepare month-end reports for the Training Manager or L&D leadership.
- Participate in and support ad?hoc projects and assignments as delegated.
- Ensure timely completion of all deliverables with high accuracy.
Stakeholder Engagement
- Actively engage with Operations, Training Instructors, HR, Finance, and other key stakeholders.
- Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.
- Support and guide junior training staff where necessary.
Candidate Requirements
Minimum Qualifications
- Grade 12 (Matric)
- Relevant qualification in Learning & Development, Training Administration, HR, or related field
- Train?the?Trainer certification
Experience
- 3–5 years experience in Learning & Development coordination
- Knowledge of:
- SETA processes
- Skills Development Act
- Local regulatory bodies
- Experience managing multiple complex training projects
- Financial administration experience (purchase orders, invoices, creditors/debtors)
- Aviation experience is advantageous
Technical Skills
- Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
- Strong administrative and record?keeping skills
- Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)
- Basic financial understanding (POs, reconciliations, tracking invoices)
Behavioural Competencies
- Strong work ethic and high attention to detail
- Ability to work under pressure and take initiative
- Flexible, adaptable, and solutions-oriented
- Strong organisational and multitasking ability
- Collaborative and supportive team player
- Good communication and interpersonal skills
- Capability to handle sensitive and confidential information professionally
Key Attributes for Success
- Highly organised with excellent record?keeping discipline
- Ability to maintain compliance across multiple training streams
- Strong communication and stakeholder engagement
- Confident in managing training logistics end?to?end
- Comfortable with financial tracking and administrative tasks
- Proactive, reliable, and committed to continuous improvement
Desired Skills:
- Administrative
- Compliance Training
- Event Coordination
- Project Coordination
- SETA
- Skills Audit
- Training & Development
