Senior Payroll Manager

About the position

Duties & Responsibilities:

• Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
• Ensure that all legal and legislative requirements relating to payroll are adhered to.
• All death / disability / termination claims processed.

Key relationships (internal & external)

• Internal HR, Finance, Management,
• External SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers, MIBCO

Critical experience:

• 10 years + payroll management experience in a medium sized organisation, working on multiple payrolls, both monthly and weekly
• SARS returns
• Comprehensive knowledge of MIBCO agreement
• Comprehensive knowledge of Sage 300 People
• Clocking system (ERS Biometrics) knowledge
• Intermediate financial knowledge

Minimum Education:

• Matric
• Payroll diploma or accounting diploma
• Technical (systems) knowledge required:
• Microsoft (all suites) Advanced
• Relevant payroll system
• SARS online systems
• Online banking systems
• ESS
• WCA / RMA online
• Complexity for decision making:TacticalJob outputs:

Key Performance area:Tasks:

• Completion and submission of all statutory and legislated requirements

• Monthly EMP 201

• Annual WCA return of earnings.
• Bi-annual SARS submissions
• Support the payroll supervisor in the Management of the payroll team
• Ensure that the following activities in the payroll department are timeously and accuratelycarried out:
• Loading new employees
• Correct rates of pay are applied.
• Provident funds and RFI linking.
• Correct company vehicles and petrol tax
• Correct leave methods linked.
• Relevant employees linked to ESS.
• Memo screen on payroll is used.
• Correct termination payments
• Monthly payment recons to payroll
• Monthly payroll deduction recons to actual payments
• Bank payments loaded
• Salary costs loaded on Salesforce for approval prior to payments.
• Optimal utilisation of payroll related systems
• Ensure that the following systems activities are adhered to:
• Linking of employees to the clocking system
• Optimal utilisation of the online system
• Journals posted on ACUMATICA.
• Updates on earning lines and methods of calculation are done.
• Successful addition and set up of new companies on the payroll system
• Successful registration of new companies for all legislative requirements.
• Sign off relevant payroll data from the payroll reporting facilities
• Ensure that the following information is supplied to the relevant parties:
• Statistical reports to HR and Government (UIF etc.)
• Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
• New and ad hoc reports are created when requested
• Training of payroll staff to ensure a competent payroll team and succession is available
• Provide a training manual for use on new employees.
• Keep manual updated to remain relevant.
• Ongoing training of new and developing team members
• Performance management of payroll staff in conjunction with Payroll Supervisor
• Discipline and take corrective action according to Company procedures.
• Ensure all leave forms are approved.
• Ensure ESS is used by management for leave records

Desired Skills:

• ESS
• WCA
• RMA
• SAGE 300
• SARS

Desired Work Experience:

• More than 10 years

Desired Qualification Level:

• Diploma