About the position
The Payroll Administrator is responsible for managing the full payroll function for both salaried employees (58) and wage earners (173). This role ensures accurate, timeous payroll processing and compliance with all relevant South African legislation, including SARS regulations, UIF, COIDA, the BCEA, LRA, MEIBC, and MIBFA
Weekly Payroll Processing
- Import and verify hours from the Webregister clocking system
- Accurately calculate and process overtime, shift allowances in line with company policies and labour laws
- Process weekly wage inputs including earnings, statutory and voluntary deductions (e.g., PAYE, UIF, pension, loans, garnishees), and employer contributions
- Load new employees, process terminations, and ensure proper capturing of leave in accordance with BCEA requirements
- Run variance reports and perform balancing checks prior to payroll approval
- Export approved payroll for payment and upload securely to Standard Bank Online
- Perform payroll data backups and period roll-overs
Monthly Payroll Processing
- Process full monthly payroll for salaried staff including incentives and fixed benefits
- Update leave on the ESS (Employee Self-Service) system
- Process and reconcile contributions for medical aid, provident funds, MIBFA, and other deductions
- Perform payroll reconciliations and variance analysis before submitting for approval
- Export salary payments to the bank and ensure accurate execution
- Archive payroll records per audit and compliance requirements
Payroll Compliance & Reporting
- Ensure payroll compliance with:
- Basic Conditions of Employment Act (BCEA)
- Labour Relations Act (LRA)
- Unemployment Insurance Act
- Income Tax Act
- Compensation for Occupational Injuries and Diseases Act (COIDA)
- MEIBC / MIBFA regulations
Complete and submit:
- EMP201 (monthly SARS payroll tax submissions)
- EMP501 (bi-annual reconciliations to SARS)
- IRP5 certificates (annual and termination-based)
Third-Party Payments & Reconciliations
- Process and reconcile payments to:
- Provident/pension funds (e.g. MIBFA)
- Unions
- Medical aid providers
- Garnishee orders and court orders
- Maintain accurate third-party schedules
- Ensure timely payments and secure proof of payments
- Investigate and resolve third-party queries
Employment Equity (EE)
- Prepare and submit: EEA2 and EEA4 reports (as per Employment Equity Act) and Annual equity stats
Employee Support & Queries
- Professionally handle employee queries related to:
- Payslips
- Tax deductions
- UIF, maternity benefits, and salary confirmations
- Complete and submit UIF documentation (e.g. UI-19, UI-2.7)
Annual & Ad Hoc Responsibilities
- Process and implement annual increases for wages and salaries
- Draft and distribute increase notification letters to employees
- Submit RMA Insurance (WCA) and IOD claims
Qualifications & Experience
- Matric (Grade 12)
- Payroll certification (Advantageous)
- 5-10 years of payroll administration experience (salaries and wages)
- VIP Premier Payroll experience (Non-Negotiable)
- Knowledge of MEIBC, MIBFA, LRA, and BCEA legislation
- Intermediate knowledge of taxation, statutory deductions, and payroll regulations
- Proficiency in MS Excel (Advanced), MS Word, Email, and Internet
- Strong analytical and reconciliation skills
- High attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive payroll data
- Excellent communication and interpersonal skills
- Self-motivated with strong time management and prioritization skills
- Ability to work under pressure and meet strict deadlines
Desired Skills:
Employer & Job Benefits:
