Senior Office Administrator

About the position

A well established company based in the Northern Suburbs is looking for a  Senior Office Administrator
MINIMUM REQUIREMENTS

• Grade 12 / National Senior Certificate or equivalent.
• At least 5 years' relevant administrative experience.
• Experience in reception, office administration, facilities or security administration will be advantageous.
• Experience liaising with contractors, suppliers, service providers and senior stakeholders.
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• A relevant diploma or qualification in Office Administration, Business Administration, Facilities Management or a related field will be advantageous.

KEY RESPONSIBILITIES
Reception & Office Administration

• Manage reception, calls, visitors, correspondence and meeting arrangements.
• Provide administrative support to the Facilities and Security Directors.
• Prepare reports, maintain records and coordinate office administration.

• Coordinate maintenance, repairs, contractors and service providers.
• Manage office supplies, supplier records, invoices and deliveries.
• Track maintenance requests and support a safe, organised office environment.
• Manage approved access requests, visitor records, keys and access cards.

• Maintain security registers, incident reports and the Security Dashboard.
• Monitor service-provider compliance and security documentation.
• Coordinate approved security purchases and contractor visits.
• Track outstanding actions, escalate urgent matters and maintain confidentiality.

Desired Skills:

• office administrator
• receptionist
• senior office administrator