Senior Manager Supplier Contract Management

About the position

CORE DESCRIPTION
Responsible for Tactical/Operational and or Strategic Supplier relationship management. Including amongst others managing relationships between business (tactical/operational and strategic units) and suppliers as well as supplier performance. Ensuring that suppliers deliver against contractual SLAs and requirements of business units in achieving objectives. Managing escalations/disputes between Suppliers and Business users and ensuring resolutions to disputes by being points of experts and reference for contracts and associated BOQ or statements of work.

JOB RESPONSIBILITIES
Tactical/ Operational supplier relationship management:

• Ensure supplier execution against SLAs/ operational requirements (between regions and suppliers) and monitoring and improving performancemanagement frameworks of contracts
• Manage poor performance of suppliers using remedial actions/ plans and or contractual mechanism, e.g. penalties
• Ensure and facilitate equal work allocation to suppliers by engaging both operations and Suppliers
• Determine and monitor execution capabilities of suppliers by tracking capacity, working with suppliers to increase capacity as required by operations
• Facilitate continuous engagement with Suppliers and become a single point of contact for Suppliers on all contractual issues
• Dispute resolution
• Manage team

Strategic supplier relationship management:

• In line with the defined procurement strategy, manages the identification, classification and categorisation of suppliers
• Is responsible for supplier relationship management and performance management
• Executes supplier development activities
• Identifies and recommends supplier innovations, value release initiatives and manages implementation, and track benefits
• Assesses and defines the supplier risk management plan and mitigation actions

Manages internal customer relationships:

• Supports the management of internal client feedback and query resolution on supplier performance
• Administers periodic surveys to measure customer feedback for continuous improvement
• Within the framework of the cross functional sourcing and supplier development teams, closely develops and manages the relationship with internal clients
• Improves and reinforces procurement's profile and recognition within the internal customer community
• Acts as a source of expert market knowledge, insight and advice to customers

Manages contract compliance and payment terms as per the policies:

• Closely monitors contract compliance and flags areas of non-compliance for corrective action
• Identifies methods for optimising user compliance and customer satisfaction
• Manages all administration relate to suppliers including in instance payments, reporting and contractual compliance

Manages people performance and development:

• Manages the performance, development and implementation of his/her team#s learning and growth plans and provides coaching and mentoring to ensure ongoing learning and development
• Provides comprehensive advice, insights, guidance and service on best practice procurement and SRM

Strategic and adhoc:

• Ensure process and systems were applicable are designed and implemented to increases efficiencies
• Where required enter into strategic contract development in conjunction with key stakeholders through to negotiations
• Facilitate all contract improvements and ensure contracts are aligned to strategic and operational requirements

CORE COMPETENCIES
Functional Knowledge:

• Spend & Demand Analysis; Drafting of Scope of Work; Supply Market & Competitor Analysis; Value Chain & Total Cost Analysis; Strategic Category Management; Value Identification; Tendering;
• Contracting/Legal; Reporting & Procurement Controlling; Procurement Applications & MDM; Operational Contract Management; Supplier Relationship Procure to Pay; Spot Buy e-Sourcing;
• Knowledge and experience in medium to complex negotiations, contracts management, business finance and strategic cost management;
• Must have a good understanding of the ICT industry, with a focus on the
  telecommunications market and trends;
• An understanding of ICT sector guides and B-BBEE codes; Good understanding of telecommunications trends and developments

Attributes/ Leadership Competencies:

• Thought Leadership: Developing strategies/ Providing insights; Generating ideas; Exploring possibilities; Examining information; Adopting practical Approaches, Continuous improvement
• Market Leadership: Developing expertise; Challenging ideas; Interacting with people; Understanding people; Seizing opportunities; Managing tasks
• Business Leadership: Pursuing goals; Taking action; Upholding standards; Managing tasks; Seizing opportunities
• People Leadership: Making decisions; Empowering individuals; Challenging ideas; Directing people; Developing people, Convincing people; Interacting with people
• Personal Leadership: Embracing change; Thinking positively; Showing composure; Understanding people; Valuing individuals; Team working
• Values Aligned with the Organisation's Values

MINIMUM PERSON REQUIREMENTS
Required Certification/Professional Registration:

• A CIPS level 6 preferable or equivalent

Qualification:

• Relevant 3 year degree/ diploma (at least NQF level 6). MBA will be an advantage.

Experience:

• 7 Years relevant experience, of which at least 2 years on management level preferable

Special Requirements:

• Must have a good understanding of the ICT industry, with a focus on the Telecommunications market and trends.
• Experience in the ICT sourcing environment with large scale sourcing projects exposure
• An understanding of the Preferential Procurement Framework Act, NDP, NIPC, ICT sector guides and B-BBEE codes Detailed knowledge of
  telecommunications next generation network market and trends
• Knowledge and experience in medium to complex negotiations, contracts management, business finance and strategic cost management
• Experience in building and managing long term internal and external business relationships

KEY STAKEHOLDERS (INTERNAL/EXTERNAL)

• Corporate Governance
• HR
• Finance
• IT
• Business Operations
• Commercial and Sales
• Legal Services
• Suppliers
• Industry and regulatory bodies

KEY DECISION-MAKING AUTHORITY

• Execute plans and processes
• Service Delivery
• vendor portfolio management
• Ensuring the post contract strategy is aligned with the overall business objectives

KEY METRICS

• Performance of service providers and delivery against operational KPIs
• % of total spend managed by procurement
• Annual cost savings/ total annual procurement spend
• Value release
• Cost savings achieved vs. cost savings target
• Total department costs to cost savings achieved
• Internal customer feedback
• External supplier feedback (e.g. Strength of the relationship, etc.)

Desired Skills:

• Contract Management
• supplier development
• Legal Drafting
• strategic sourcing
• Stakeholder Management

Desired Work Experience:

• More than 10 years

Desired Qualification Level:

• Degree

Employer & Job Benefits:

• Medical Aid
• Pension Fund
• Performance Bonus