About the position
Umhlanga - Our client, a reputable attorney firm located in the heart of Umhlanga, is seeking an experienced Senior Litigation Secretary to join their team.
The successful candidate will provide high-level administrative and industry support to attorneys in handling civil litigation matters, with a primary focus on High Court cases and Magistrate Court proceedings.
The role requires a detail-oriented, organized, and proactive professional who is well-versed in the day-to-day operations of a busy legal practice.
Key Responsibilities:
- Assist attorneys with civil litigation by drafting, reviewing, and preparing legal documents (pleadings, motions, affidavits, etc.).
- Manage and organize case files (physical and electronic) and ensure timely submission of documents.
- Coordinate with clients, witnesses, and experts for meetings and document collection.
- Support attorneys with filing and managing documents for High Court and Magistrate Court matters.
- Prepare court bundles, subpoenas, and legal documents.
- Ensure timely filing and obtain necessary court orders and endorsements.
- Manage reception duties, including incoming calls, scheduling, and client interactions.
- Greet visitors and handle general administrative tasks (data entry, filing, etc.).
- Draft legal correspondence and ensure timely, professional communication with clients.
- Keep clients updated on case progress and assist with reports.
- Manage attorney calendars, scheduling meetings and hearings.
- Handle timekeeping, billing, and general office administration (filing, photocopying, scanning).
- Assist with legal research and prepare discovery documents, witness statements, and filings.
- Keep case files organized and accessible.
- Assist attorneys and ensure all documentation is filed promptly.
- Monitor ongoing legal proceedings and ensure timely document filing.
- Collaborate with attorneys and support staff to ensure smooth case management and workflow.
- Provide general administrative support as needed.
Key Skills & Qualifications:
- Minimum of 3 years’ experience as a Litigation Secretary
- In-depth knowledge of legal terminology, procedures, and documentation.
- Strong administrative skills, including document preparation, file management, and time management.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
- Excellent communication skills (both verbal and written), with an ability to interact effectively with clients, attorneys, and external parties.
- Ability to work independently and as part of a team, managing multiple tasks and deadlines efficiently.
- Exceptional attention to detail and high levels of organization.
- Discretion and confidentiality in handling sensitive legal information.
- Experience with court filing procedures and familiarity with court systems is essential.
- A positive, proactive attitude with the ability to handle a busy and often high-pressure workload.
Education & Experience:
- A minimum of a Matric qualification; a legal secretarial or related qualification would be advantageous.
- Proven experience in a Senior Litigation Secretary or similar role within a law firm, particularly in civil litigation.
Remuneration: R12,000 – R15, 000 monthly
Only shortlisted candidates will be contacted
Desired Skills:
- Legal secretarial or related qualification
- 3 years as litigation secretary
- Strong legal administrative skills
- Strong Legal terminology and understanding
- Knowledge on legal proceedings
- Excellent interpersonal skills
