Senior Librarian at South African Heritage Resources Agency (Sahra)

About the position

Job Title: Senior Librarian.
Department: Library and Archival Services.
Division: Heritage Information, Policy and Skills Development.
Location: Zonnebloem - Cape Town Head Office.
Approved Grade: C4.
Annual Salary: R327 209,00 per annum.
Applications Closing date: Wednesday, 24 January 2024 at 5PM.

PRIMARY PURPOSE OF THE JOB:
The person in this role is responsible for day-to-day oversight of the National Heritage Resources Library, as prescribed by section 13 (2b) of the National Heritage Resources Act (Act 25 of 1999).

KEY PERFORMANCE AREAS:
KPA 1: Management of People.
KPA 2: Coordination of Projects.
KPA 3: Management of National Heritage Resources Library Operations and Processes.
KPA 4: Promotion of the National Heritage Resources Library.
KPA 5: Financial Management.

KEY PERFORMANCE AREAS:
Management of People:

• Supervise staff to ensure day to day operation of the library.
• Draft performance contracts and plans for librarians.
• Perform performance appraisals as required.
• Coach, mentor and train librarians.

Coordination of Projects:

• Coordination of projects for the expansion of the National Heritage Resources Library.
• Identification of projects to enrich the content and service offerings of the National Heritage Resources Library.
• Development of project plans for approval of Chief Librarian.

Management of National Heritage Resources Library Operations and Processes:

• Identify and draft policies and procedure for the management of the National Heritage Resources Library.
• Identify and implement adequate archival best practice and standards towards. conservation of the resources in the Library.
• Oversee implementation of policies.
• Provide input into the development of a library collections development strategy.
• Coordination of library collections strategy.
• Act as secretariat of the SAHRA book review committee.
• Coordination of compliance with GRAP103.
• Schedule and perform annual stocktaking activities.
• Regular monitoring of library database to ensure all materials are accessioned and catalogued.
• Make recommendations to the Chief Librarian concerning the library database systems.
• Undertake procurement of materials selected by SAHRA book review committee.
• Ensure library materials are stored and managed according to policy and best practice.
• Liaise with SAHRA IT to ensure library database is backed up at all times.

Promotion of the National Heritage Resources Library:

• Undertake activities to promote the holdings and usage of the library.
• Development and management of promotional materials.
• Maintain partnerships with state/state supported bodies for expansion of the National Heritage Resources Library.

Financial Management:

• Track book and subscriptions budget against expenditure.

JOB REQUIREMENTS:
Note: The following list of Key Performance Areas and job activities are not exhaustive. SAHRA may instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job, or in accordance with operational requirements.

EDUCATION and/or EXPERIENCE:
Degree in librarianship, or similar, with at least 3 years of work experience library and archives environment in a public or research library. Experience in supervising teams and employees is essential.

LANGUAGE SKILLS:
Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, public groups, and/or boards of directors.

NUMERICALSKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and volume.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LICENSES:
A valid Code EB (08) driver's license.

COMPUTER SKILLS:
Computer literacy with regard to the use of Excel, Word and Power Point.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:

• Regularly required to stand.
• Regularly required to lift and carry weights (books and other materials).
• Regularly required to sit.
• Often to talk and hear.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Desired Skills:

• Library and Information Science
• Archiving
• Library Management
• GRAP103
• Archival Services
• National Heritage Resources Library

Desired Qualification Level:

• Degree