Senior HR Operations Officer

About the position

To provide and coordinate Human Resource Operational support in the Office of the Chief Director.

JOB DESCRIPTION 
HR administration and operations     

• Coordinate and QA HR-related submissions, memoranda, correspondence and other documents for the Chief Director's consideration.
• Maintain records of HR matters, decisions and instructions issued by the Chief Director and follow-up on progress.
• Monitor and follow up on HR submissions and requests referred to the relevant units.
• Coordinate HR requests from the Office of the Chief Director with the relevant HR units and record progress.
• Monitor incoming and outgoing documentations and compliance as outlined by various units.

HR Compliance and Statutory Reporting

• Develop and maintain a list of external legislative plans,  reports and other required documentation and follow-up and ensure submission to relevant institutions within the required timelines. 
• Coordinate the submission of the Human Resources Plan and Human Resources  Implementation Plan Report in accordance with DPSA and public service regulatory frameworks.
• Facilitate and coordinate the completion and submission of the HR assessment tool.  
• Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.
• Facilitate inputs for parliamentary questions.
• Oversee human resources information systems data integrity, ensuring seamless alignment.

HR projects      

• Coordinate, monitor and implement company Wide HR Intervention Plan
• Collaborate with relevant components / employees on HR projects and ensure implementation with relevant timelines.
• Consultation / engagements with relevant stakeholders to implement other activities
• Coordinate and consolidate monthly progress reports of HR projects.

Coordination of Information on Personnel  Matters              

• Draft Memos to update company employees on appointments, resignations, promotions, acting appointments, etc. monthly
• Conduct assessment of the leave utilisation within the Department and draft report for Exco consideration with relevant interventions.
• Monitor the submission of HR employees’ performance agreements, reviews, etc. to the CD: HR

Records Management and HR advocacy       

• Manage the document tracking system in the CDs Office
• Keep records of all documents for the programme electronically and manually as required.
• Plan, coordinate and lead HR advocacy sessions on various HR matters.
• Coordination of stay interviews amongst others and draft reports for management consideration.

JOB REQUIREMENTS
Experience      

• At least 1-year relevant experience in Human Resource Administration or Operations.

Qualifications

• NQF level 6 qualification in Human Resource Management or any other related equivalent relevant qualification.

Knowledge      

• Knowledge Public Service Act and Public Service Regulations.
• Knowledge of DPSA human resource management prescripts.
• Knowledge of Departmental HR policies and procedures.
• Knowledge Performance Management and Development System.
• Knowledge recruitment, selection and placement procedures.
• Knowledge conditions of service and leave administration.
• Knowledge records management and confidentiality requirements.
• Knowledge organisational structure implementation and employee placement processes, where applicable.

Desired Skills:

• Service delivery and innovation
• Problem solving skills
• Events management
• Policy development