About the position
Essential Skills Requirements
- Building Systems Expertise: Strong understanding of HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, and fire safety systems.
- Maintenance Management: Proficient in preventive and corrective maintenance practices, including the use of maintenance management software.
- Project Management: Capable of planning, executing, and monitoring facility-related projects from start to finish.
- Budgeting & Financial Oversight: Skilled in budgeting, cost control, and preparing financial reports for facility operations.
- Health & Safety Compliance: In-depth knowledge of Occupational Health and Safety (OHS) regulations and workplace safety standards.
- Leadership & Team Coordination: Strong leadership abilities to manage teams and collaborate across departments.
- Problem-Solving: Quick to identify issues and implement practical, effective solutions.
- Communication: Excellent verbal and written communication skills for engaging with staff, vendors, and stakeholders.
- Negotiation: Proficient in negotiating contracts and maintaining vendor relationships.
Advantageous Skills Requirements
- CAFM Software Proficiency: Experience with Computer-Aided Facility Management tools for space planning, maintenance scheduling, and asset tracking.
- Building Management Systems (BMS): Knowledge of BMS for monitoring and controlling building operations.
- Energy Management: Familiarity with energy management technologies to improve efficiency and sustainability.
- Data Analysis: Ability to interpret facility performance data and make informed, data-driven decisions.
- Collaboration Tools: Proficiency in using communication and collaboration platforms to enhance team management and stakeholder engagement.
Duties:
1. Facility Operations Management
- Oversee day-to-day facility operations, ensuring all building systems (HVAC, plumbing, electrical, etc.) operate efficiently.
- Plan and manage maintenance schedules, ensuring timely completion of repairs and preventive maintenance tasks.
2. Budgeting and Financial Management
- Develop, manage, and monitor the facilities budget, including forecasting and controlling expenses.
- Identify cost-saving opportunities and implement strategies to reduce operational costs.
3. Health and Safety Compliance
- Ensure adherence to health, safety, and environmental regulations.
- Conduct regular safety inspections and audits, implementing corrective measures when required.
4. Vendor and Contract Management
- Manage relationships with service providers and vendors, including contract negotiation and performance oversight.
- Oversee the procurement of equipment, materials, and supplies essential for facility operations.
5. Emergency Preparedness
- Develop and coordinate emergency response plans and procedures.
- Organise drills and training sessions to ensure staff readiness in emergencies.
6. Sustainability Initiatives
- Drive sustainability efforts to minimise the facility’s environmental impact.
- Monitor energy consumption and identify opportunities for improved efficiency.
7. Team Leadership and Management
- Lead and mentor the facilities team, providing training, guidance, and performance evaluations.
- Foster a positive, collaborative work environment to enhance teamwork and productivity.
8. Communication and Reporting
- Act as the primary contact for all facility-related matters, maintaining clear communication with stakeholders.
- Prepare and present reports on facility performance, maintenance activities, and budget status for management review.
9. Technology Integration
- Leverage facility management software and digital tools to streamline operations and improve efficiency.
- Stay informed on industry developments and emerging technologies in facility management.
Minimum Requirements:
- Matric Certificate
- Any Trading Certificate (OSH, Occupancy, Fire Safety, Waste Management)
- Any Professional Certificate (CFM, Health & Safety, CEM)
- 3-5 Years work experience in the following field:
- Management Experience: Experience in managing teams and overseeing facility operations is essential.
- Project Management: Experience in managing facility-related projects, including renovations and maintenance.
- Industry Experience: Familiarity with the specific industry (e.g., corporate, healthcare, education, manufacturing) can be beneficial, as different sectors may have unique requirements and regulations
- Technical Skills: Hands-on experience with building systems, maintenance practices, and facility management software.
- Regulatory Knowledge: Understanding of local, state, and federal regulations related to building codes, safety, and environmental standards.
Desired Skills:
- Facilities Manager
- Health And Safety
- Facilities
