About the position
Effective planning, management and monitoring of all aspects related to the Facilities Management of the assigned site to ensure that quality standards are maintained and continually improved. To ensure strong customer relationships are built and expectations are met and managed.
General
- The Facilities Manager is responsible for establishing policies and work procedures for the technical functions on the assigned site and to ensure good corporate governance is maintained
- Assume overall accountability for the planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of buildings on the campus
- Be accountable for the management of the operational activities of the various disciplines including but not limited to staff management, financial management and budgeting as well as any other related management issues
Administration & Management of Portfolio
- Professionally and effectively, and in accordance with specific policies and procedures, administer and manage the facilities management services on campus in respect of:
- Processing of internal & external written and telephonic communications.
- Formulation of monthly Technical Services reports, task briefs and expenditure applications.
- Daily efficiency of the help desk.
- Effectively utilize, manage and control computer software programs essential for the professional management of building assets, repairs and maintenance operating costs
- Professional and efficient utilization of internal & external human resources by:
- Monitoring, evaluation and appraisal of internal (direct) and external (indirect) human resource work performance
- Evaluation of recommendations in respect of Approved Contractors list
- Attendance and full participation in the following:
- Property Management meetings
- Development Project meetings
- Service Provider liaison meetings
- Internal and external training courses & seminars
- Services Management Meetings
- Professional and efficient application of human resource and industrial relations procedures and principles
- Implementation and utilization of Company Policies and Procedures, Technical Specifications and Terms and Conditions of Contract documentation
- Procurement – implement and manage the procurement process.
- Co-ordinate and manage the auditing process.
- Control and manage documentation handover for New Developments / upgrades.
- Manage, document and record all electrical compliance Certificates for the respective buildings and file all original certificates
Financial Budgeting and Cost Control
- Professional, efficient and accurate formulation, management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of:
- Annual building asset Repairs & Maintenance budgets.
- Annual evaluation and updating of planned maintenance budgets.
- Planning, controlling and management of approved budgets in respect of:
- Repairs & maintenance budget and expenditures
- Planned maintenance budgets
- Facilities Management cost allocation and recovery and budgeting
- Order and invoice expediting, approval & ongoing communication
- Accurate evaluation & adjudication of Tenders/Quotations.
- Application of Expenditure & Authority Limits Procedures and Policies
Utility & Energy Management and Control
- Effective management & control of energy and general utilities in respect of:
- Acquisition & approval of all energy/utility services.
- Logging of consumption / utilization trends, follow-up and control
- Execution of energy audits, expediting justification approval and implementation of recommendations
- Initiation of / participation in Energy Audit, Projects and implementation of Energy / Green Building rating systems
Risk Management
- Effective management & control of risks in respect of machinery, plant, equipment, fire services and electrical reticulation as follows:
- Conducting of Annual Building inspections in order to, among other, determine Statutory compliance and asset integrity
- Implementation and availability of “on site” statutoryregisters and inspection records as required/legislated
- Outsourcing and controlling the management and planning of statutory required inspections and examinations
- Annual risk management inspections conducted on all buildings
- Effective reporting & follow-up on reportable incidents as defined by the Occupational Health & Safety Act.
- Participation in safety programs implemented
- Carry out annual Risk Assessment surveys and submit reports to clients
- Effective management control of Tenant & general public health, welfare and safety through the implementation and applying the OHS Act, Regulations and By-laws
Technical Support and Service
- The provision of competent Technical Services support to all Customers in respect of:
- Attendance of meetings as required
- Effective involvement and participation in new developments, revamps, TI’s, inspections, handovers, etc. as requested / required by development/Property Departments
- Daily and timeous liaison and feedback to all Customers in respect of deficiencies, scope of work, service requests, plant performance, etc.
- The provision of competent Services support to all external customers and service Providers in respect of:
- Effective and timeous liaison with clients & follow-up action
- Effective & timeous liaison with Service Providers in order to ensure, on and off-site, query resolution and the rendering of the best service
- Fair and equitable utilisation of Service Providers in terms of Company's Policies and Procedures.
- Effective liaison with local authorities & Government Departments, on and off-site
Maintenance of Building Assets
- In accordance with each building asset’s official investment strategy and the Company’s minimum benchmarks, maintain buildings efficiently, effectively and financially optimally in respect of:
- All mechanical, plant, machinery and equipment
- All HT and LT electrical reticulation & related equipment and machinery
- All aspects of civil & structural elements of the building asset fabric
- All electronic security access & fire control systems and associated plant, machinery and equipment
- All garden reticulation equipment & associated plant and machinery
- All lifting equipment, lifts, escalators & passenger conveyors and associated electrical reticulation, plant, machinery and equipment
- Conduct annual building condition audits on all triple-Net buildings in the portfolio
- Carry out building due diligence surveys for internal and external clients
Requirements - The candidate must be electrically competent:
- Minimum qualification: Red Seal Electrician +N4-N6 + HV/MV + Generator Training.
- Recommended: Electrical Engineering Diploma + HV/MV Authorisation
- Minimum of 10 years’ experience in the Facilities or Property industry
- Be an Accredited Facilities Professional registered with Safma
Desired Skills:
- facilities
- operations management
- building management
- facilities management
Desired Qualification Level:
About The Employer:
We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.
Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.
