Senior Client Administrator

About the position

A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.

The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

• Matric / NQF level 4 with Accounting


• Degree/Diploma in Administration or Financial field or similar


• 2 - 3 yrs experience in an administrative/financial role essential


• Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills


• Microsoft AX 2012 experience advantageous


• Experience in retail / distribution / TES advantageous (preferred)


• Possession of a valid driver’s license and own car essential

GENERAL ADMINISTRATIVE

• Attend interviews when required by the Client


• Ensure all Adfusion staff files are up to date;


• Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;


• Check Attendance registers for Admin staff.

REPORTING

• Update Weekly and Monthly Reports


• Update TES, ICS services report for Shoprite and ACMS;


• Compile daily reports for Shoprite related to invoices and statements

INVOICING

• Ensure all recommended gap requirements are stipulated on the vendor invoices


• Facilitate the management report (Invoice Control Sheet) to Head Office


• Ensure that all invoice queries relating to Assignee Clerks are resolved


• Ensure that all invoices are processed;


• Facilitate any credit notes if there are any


• Ensure that auditing for the agency files are in order before Shoprite audits


• Ensure that all agencies adhere to Shoprite’s requirements regarding documentation


• Attend to all agency’s issues with Shoprite and facilitate meetings


• Update all outstanding orders for Shoprite


• Process all MBS Cross Shifts


• Update MBS Register and payments


• Reconcile statements together with the invoices processed against the age analysis for payments


• Ensure Time Sheets are signed off by the relevant parties


• Ensure that provision is made on all outstanding orders


• Ensure all pakkies are in order with Shoprite’s requirements


• Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off


• Ensure all overtime hours correspond with all WFM systems


• Liaise with the agencies should any issues arise relating to the weekly invoices


• Reconcile payments for Abuse Vericon invoices with Head Office


• Attend to all requests from Regional Operations Managers


• Reconcile statements with invoices processed


• Check and maintain all new vendors


• Adhere to all Shoprite’s finance requirements from ACMS


• Attend to all Shoprite queries


• Ensure all Shoprite’s statements are processed

REPORTING

• Update Weekly and Monthly Reports


• Update TES, ICS services report for Shoprite and ACMS


• Compile daily reports for Shoprite related to invoices and statements

KNOWLEDGE, SKILLS ATTRIBUTES

• Strong numeric reasoning ability


• Excellent verbal and written communication skills


• Problem-solving


• Analytic Ability


• Strong admin skills


• Deadline-driven and willing to work overtime at deadlines


• Time management and ability to work under pressure


• Organized, efficient, and task-driven Ability to multi-task

Desired Skills:

• Quality Control Analysis
• Monitoring
• Complex Problem Solving
• Equipment Maintenance
• Time Management
• Industrial Control Software
• Critical Thinking