About the position
We are inviting suitably qualified and experienced candidates to apply for the position of Senior Admin Officer (12-Month Contract). The successful candidate will provide high-level administrative and secretarial support to the Chief Directors' office.
Desired Skills:
- PFMA
- Budgets
Desired Work Experience:
- 2 to 5 years
Desired Qualification Level:
- Degree
About The Employer:
Key Responsibilities
- Manage diaries, appointments, meetings, and correspondence for the Chief Director.
- Coordinate and prepare documentation, reports, minutes, and briefing packs.
- Arrange and manage logistics for meetings, workshops, seminars, travel, and accommodation.
- Handle procurement, payment processing, and budget monitoring.
- Maintain filing systems (manual and electronic) and update strategic information.
- Draft and format official documents, submissions, and memos according to departmental standards.
- Provide administrative support for projects and ensure proper follow-up on outstanding tasks.
- Liaise with stakeholders and ensure professional communication across all levels.
Minimum Requirements
- A recognised National Diploma or Degree (three years).
- At least 2 years' experience in administration.
- Knowledge of PFMA, Public Service Act and Regulations, and office administration processes.
- Strong computer literacy (MS Word, Excel, PowerPoint, email, and internet).
- Excellent organisational, communication, and report writing skills.
- Ability to work under pressure, multitask, and engage with stakeholders at different levels.
Competencies
- Strong interpersonal skills and ability to work in teams.
- Analytical thinking and problem-solving.
- Initiative and attention to detail.
- Customer service orientation.
Application Guidelines
Applications must be submitted as one complete document and include:
- Updated CV (with clear start and end dates for each role, and details of where and when you matriculated).
- Copies of all qualifications, including your Matric certificate (with institution, qualification name, and year obtained).
Important: Incomplete applications or those without all the required information and attachments will not be considered.
