About the position
Package & Remuneration
JOB DESCRIPTION
Key Responsibilities:
- Provide secretarial and administrative support to the Heads of Business
- Diary Management
- Coordinate year-end leave schedule
- Devising and maintaining office systems, including data management and filing
- Maintain confidentiality of information
- Coordinate and compile all executive and management reports
- Prepare monthly management presentation slides
- Arrange local and international travel arrangements
- Manage the monthly executive payroll attendance register
- Liaise with internal and external business partners at all levels
- Coordinate meetings and functions, including venues and catering
- Perform adhoc functions for the Managing Director
- Submit travel documentation and claims timeously
- Capture trip requisitions, currency, hotel, and car bookings on SAP
- Monitor and respond to emails on behalf of the Managing Director
- Organize and maintain the Managing Director's office, ensuring it is well-equipped and functional
- Assist with the preparation of correspondence, reports, and other documents
- Track and follow up on tasks and deadlines for the Managing Director
- Facilitate communication between the Managing Director and other departments, ensuring information flows smoothly.
Qualifications and Experience:
- Matric
- A minimum of 5 years Secretarial experience at the same or similar level (Essential)
Skills:
- High degree of Professionalism
- Excellent verbal and written communication skills
- Good interpersonal skills
- Strong planning, organising and coordinating ability
- Excellent attention to detail and a high level of accuracy
- High level of ownership and independence
- The ability to handle pressure in a constantly changing and challenging environment
- The ability to handle highly confidential matters
- Excellent working knowledge of MS office and Canva
- Excellent problem-solving skills
- Assertiveness
- The ability to multi-task and prioritise
Behaviours:
- Achieving Results - Is 'results' driven and achieves success by proactively tackling challenges
- Adhering to Standards - Ensures quality and compliance in the delivery of their work
- Continual Improvement - Actively seeks opportunities to continually improve processes
- Decision Making - Analyses complex situations to ensure effective and timely choices
- Driving & Perservering
- Meeting Customer Expectations - Consistently delivers exceptional customer service
- Planning & Organising - Uses a structured approach to effectively manage tasks
- Presenting & Communication - Articulates ideas clearly to different audiences
Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.
#LI-PM1
ABOUT US
Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more than a workplace, it's a launchpad for your growth. Join us and explore endless growth opportunities across our diverse brands. We're a purpose-led business, and on this team, you'll share the pride of making an impact across a whole industry.
We're the designers, the makers, the shakers and the teams behind the scenes.
Are you with us?
