Secretary - Mining & Metals

About the position

Responsible for providing Secretarial and Administrative support to the SBU Head and the team to ensure an efficient running of the SBU.


To assist Head and colleagues with support through planning and coordination of information to optimize workflow procedures in the SBU.


To be the point of reference for all queries, requests or issues and be an integral part of the business unit.

Qualification 

• Matric


• Relevant Diploma

Knowledge Skills 

• 2 to 5 years proven Secretarial and Administration experience.


• The following computer skills and knowledge of office software packages are essential.


• MS Word; PowerPoint; Excel; Outlook


• Knowledge of SAP will be an added advantage

Internal /Operational Processes

• Provide secretarial support and general administrative function to the Head and team members, including transactions pipeline administration (SAP based)


• Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned


• Provide general administration work including typing, reports, presentation slides, scheduling appointments and collating minutes


• Arrange and manage meetings or events and supporting logistics


• Assist in minutes taking


• Manage the Head’s diary


• Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint


• Making travel arrangements and processing claims for the Head and team members (as required)


• Facilitate maintenance of office equipment


• Requisition of stationery


• Facilitate the on boarding of new staff members joining the team

Customer Focus Stakeholder Management

• Provide professional secretarial support


• Provide an efficient customer service to both internal and external customers

Learning, Leadership People Growth

• Manage own development to enhance own competencies

Desired Skills:

• Judgment and Decision Making
• Complex Problem Solving
• Critical Thinking
• Management of Personnel Resources
• Social Perceptiveness
• Management of Financial Resources
• Time Management