SECRETARY: GROUP MARKETING AND SALES at Competent Candidates

About the position

Your:

• Formal Education:
  
  • Matric
  • Relevant National Diploma or Degree.
  
  
• Experience:
  
  • Minimum of 5 years administrative/secretarial/marketing experience.
  • Experience in the financial advice environment will be beneficial.
  
  
• Knowledge:
  
  • Basic principles of administration
  • Computer literate (MS Office and MS Excel)
  • Good internet skills
  
  

will enable you to fulfil the following duties:

• People:
  
  • Assist the Chief Revenue Officer and the team with the daily administrative, organisational tasks, duties and projects.
  • Interact with all stakeholders.
  
  
• Processes:
  
  • Diary management for the managerial team of GMS – including Chief Economist.
  • Manage travel arrangements and bookings for the GMS team.
  • Manage monthly expense claims for the GMS Sales team.
  • Book and manage GMS meetings, which include updating agendas and taking minutes.
  • Provide administrative support for GMS events as required by the GMS team.
  • Screening of calls.
  • Typing and preparation of correspondence, documentation, reports and presentations.
  • Organise events, meetings, conferences, etc., inviting attendees, and refreshments e.g., strategic sessions.
  • Compile and distribute meeting packs and other important information.
  • Develop, implement and maintain appropriate filing and record-keeping systems.
  • Develop, implement, and maintain information and contact bases, required to support the GMS sales team.
  • Assist with supplier take on, payment and claim documentation and follow up on payments.
  • Assist with other general secretarial duties as required by GMS.
  
  
• Financial liaison:
  
  • Submit claims for GMS management team in a timeously manner.
  
  

Desired Skills:

• Secretary
• diary management
• travel arrangements