About the position
Introduction
This exciting opportunity exists in the Information & Technology Division at our Kenilworth Office Park in Cape Town. We are looking for a Personal Assistant to provide administrative and office management support to the Chief Information Officer and the Exco team and to ensure that all secretarial/administrative/support requirements are met timeously. The successful candidate will perform their responsibilities in an organised and timely fashion which is consistent with the operating practices of the organisation, the requirements of their roles and in doing so provide overall support to managers within the division as required.
Duties & Responsibilities
Personal Assistant:
Diary and meeting management for the CIO and IT leadership team
Team administration using MS Teams platform
Presentation collation and formatting using MS Office applications
Meeting agenda management, note taking, action follow up
Support for the HR administrative function and liason person for IT
Phone call screening
General administrative support for the leadership team
Event Co-ordination:
Collate meeting information and monthly performance reports / Workshops / Strat Sessions / Training / Roadshows / Functions: Venue booking, catering etc
Event planning and management for the annual IT charity golf day and other IT events taking place during the year
Information & Technology Department:
Administration around Local and International Travel for IT Team: Flights, Transfers, Vehicle Hire, Accommodation
Office Stationery management
Gifting and Flowers
Building and Equipment Maintenance
Office administration for the IT function and liaison with the facilities team
Desired Experience & Qualification
Secretarial Diploma/Certificate
5 - 7 years of secretarial/PA experience
Proficiency in MS Word, Excel, PowerPoint and Outlook
Proficient in the effective management of remote working platforms such as Microsoft Teams/Zoom etc.
Proficiency with telephone systems, conference calling facilities and internal transfers
Experience with high efficiency and accuracy of typing and word processing
Experience with diary and travel management
Competencies
Attention to Detail
Passion for Customer
Teamplayer
Excellent Verbal & Written Communication
Decisiveness and Action Orientated
Assertiveness
Organisational awareness
Building relationships
Planning & organising
Sense of urgency and result driven
Absorbs pressure positively
High ethical standards
People person
Positive outlook
