About the position
Job Specification: Club Secretary
Position: Club Secretary
Reports to: Commodore and Club Committee
Overview
The Club Secretary is responsible for the efficient administration and smooth day-to-day running of the Club's office. This role requires excellent organisational skills, attention to detail, and the ability to work independently while supporting the Committee and members.
Key Responsibilities
- Oversee general office management, including handling all email and verbal correspondence with members.
- Manage stock control, ordering of supplies, and conduct regular stock takes.
- Perform weekly cash-ups and prepare financial reports.
- Work closely with the Club's accountant to ensure that all accounts are accurate and balanced.
- Prepare and send member invoices and statements; handle any billing or account queries promptly.
- Compile and distribute agendas and minutes for management and committee meetings.
- Support the Committee in implementing club policies and procedures.
- Ensure the smooth day-to-day operation of all Club activities and administrative functions.
Requirements
- Strong administrative and organisational skills.
- Excellent communication and interpersonal abilities.
- Proficient in basic accounting and financial record-keeping.
- Computer literacy (email, spreadsheets, and Pastel accounting).
- Ability to work independently and take initiative.
- High level of integrity, accuracy, and professionalism.
Personal Attributes
- Self-motivated and able to work unsupervised.
- Reliable, honest, proactive, and adaptable.
- Committed to upholding the values and standards of the Club.
Desired Skills:
Desired Qualification Level:
About The Employer:
Loch Vaal Club provides boating and related recreational facilities to members.
Employer & Job Benefits:
