SCHOOL OF EDUCATION - REGIONAL WIL ADMINISTRATOR- CAPE TOWN at Mancosa

About the position

Introduction

To facilitate all administrative tasks/duties for the WIL Department within the School of Education

Duties & Responsibilities

Core Functions

• Perform general duties related to administration in the Work Integrated Learning department
• Collate and file minutes of meetings and follow up
• Organise and assist in hosting regional events and related resources
• Attend and facilitate training sessions on administration procedures
• Collate and report on stakeholder and student queries
• Provide ongoing administration support to various stakeholder
• Assist with sourcing and interview process of mentor assessors
• Provide ongoing support to schools and students.
• Provide ongoing support to students regionally.
• Review all regional WIL schedules and school visits for May and August
• Build rapport with and develop relations with all stakeholders including academics, students, school partners and other external stakeholders.

Advance the WIL agenda by participating in research-led activities

Desired Experience & Qualification

Minimum Job Requirements:

• Provide pastoral care and support to students
• A degree/diploma in Administration/ Education component
• At least 2/3 years of experience in Administration
• Essential Job-Related Knowledge, Skills and Behaviour.

• Respond to queries and channel to relevant departments.

Key attributes:

• Excellent communication skills and email etiquette
• Proficient in Microsoft Office
• Very high-level organizational skills and ability to multi-task
• Possess excellent inter-personal skills
• Must possess intermediate or advanced digital literacy skills
• Must be able to work under pressure
• Must possess excellent verbal and written communication skills
• Able to work collaboratively and build capacity

Additional Recommendations:

• IT experience will be advantageous
• Experience in partnerships and collaboration with externals stakeholders
• Remote working experience
• Facilitation/training experience
• Minute taking; collate, share and file minutes of meetings.
• Ensure that all stakeholders receive minutes and updates timeously
• Perform general duties related to SoE such as typing, meeting attendance and events planning for SoE regionally.
• Liaise with the regional library to ensure that resources (books and dissertations) are readily available to staff and students.
• Resources must be filed electronically and manually (backed up constantly) and sourced to academics in need.