Sales Coordinator (Engineering)

About the position

Our client based in Richard’s Bay is seeking a Sales Specialist to perform all administrative duties as an assistant to the Spare Parts Manager.
Accountabilities:

• Daily – Open sales quotes on SAP B1
• Daily – Review RFQ’s via portal and conduct reconciliation of RFQs
• Daily – Prioritise list of received RFQs – attend to simple ones first, then attend to more complex RFQs
• Daily – Prepare and submit quotations to customer/s in response to commodity, quantity, price, lead-time and expected delivery date                        
• Daily – Follow up and reconcile on all open RFQs to prevent age of quote requests reaching 7 days
• Daily – Download new orders and amended orders from Ariba; Process on SAP system and confirm on Ariba
• Weekly – Conduct weekly reconciliations of orders and change orders on Ariba (Customer Interface system)
• Weekly – Follow-up on, or coordinate logistics of customer orders
• Weekly – Expedite all open orders and compile and submit expediting list to customer
• As received – Open repairable files on SAP and track quotation process progress, providing client with regular updates
• Weekly & Monthly – Capture KPI’s on the KPI spreadsheet, weekly report template and Commercial Dashboard
• Update weekly priorities on Commercial Dashboard
• Compile or contribute towards order intake report, forecasting tracker, in-house open orders list and monthly report
• Carry out reasonable ad hoc tasks required within the department
• Participate and comply with HSE as per Fives requirements

 
Key relationships:

• Internal customers                                                 
• External customers
• Technical Buyers
• Engineering
• Production
• Warehouse

 
Internal / External Impacts:

• Knowledge of the process is required to operate, monitor and maintain direct area of accountability and complete necessary work as per the accountabilities mentioned above.
• Understand how changes to process conditions affect the area process outputs and how these impacts on other areas of the site from a compliance perspective.

 
Education and Qualifications:

• Matric 
• Sales or Supply Chain Diploma or Certificate will be advantageous

 
Relevant Experience:

• Microsoft Word
• Microsoft Excel Proficiency
• Computer Literate
• Good written and verbal communication skills
• Good planning & organisational skills
• 3 – 5 years previous sales experience in a technical / engineering field will be advantageous
• Experience with SAP B1 will be advantageous

 
Please note that only shortlisted candidates will be contacted.

Desired Skills:

• Sales
• Sales Coordinator
• Technical