Research Administrator (DBA) at Mancosa

About the position

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:

Research Administrator - Durban

Duties & Responsibilities

CORE FUNCTIONS

PROCESSING OF DOCTORAL THESIS AND ETHICS APPLICATION

• Check student's registration status on Manmis/SIS to ensure that student is currently registered
• Capture topic details onto excel database and Manmis/SIS
• Regular communication with students and supervisors regarding PPR and Pastoral Care
• Communicate with supervisors for prospective examiners, and non-evaluative report of the thesis
• Communicate with prospective thesis examiners for their availability
• Set-up dates for mock-thesis defence, and final thesis defence
• Acknowledge receipt of application submitted to Mancosa Research Ethics Committee (MREC)
Communicate to the student external examination outcome.
• Minute taking for the MREC
• Inform researcher about the outcome of the ethics application

THESIS RATIFICATION AND COMPILATION OF PROVISIONAL GRADUATION LISTS

• Compile all the relevant documents based on the ratification check list
• Follow up with supervisors if there are outstanding reports
• Compile the final ratification pack, ensuring that the checklist is complete
• Submit the completed ratification pack to the panel for review and sign-off
• Provide a final ratification list to the Graduation Department, as per the agreed upon date

DISSEMINATION OF HARDBOUND THESIS COPIES TO THE MANCOSA LIBRARY

• Make sure a copy of all the theses is disseminated to the library.

GENERAL ADMINISTRATION

• Ensure that the topic processing and ratification spreadsheets are updated and saved on e-common
• Provide students with templates and resources
• Attend to all queries (email, telephonic, face-to-face)
Process claims for supervisors, external examiners and facilitators.
• Conduct regular report meetings with the DBA coordinator and Senior Research Associate
• Minute-taking

RESEARCH EVENTS

• Assist with the planning and execution of research events (conferences, colloquiums, etc.)
• Perform allocated duties on the day of the event.

Desired Experience & Qualification

MINIMUM REQUIREMENTS
QUALIFICATIONS

• A post-graduate qualification

Advantageous Qualification

• A post graduate qualification in Business Administration.

EXPERIENCE AND SKILLS

• At least 12 month's administrative experience
• Experience within a higher education institution is advantageous
Experience masters and doctoral students is advantageous.

SKILLS AND COMPETENCIES

• Excellent communication skills (verbal and written)
• Proficient in MS office (word, excel, PPT, outlook)
• Attention to detail
• Ability to multitask
• Time management skills
• Ability to work under pressure
• Ability to handle difficult students
• Honesty and Integrity
• Sound moral principles

ADDITIONAL REQUIREMENTS

• Must be able to work during weekends when requested