About the position
ENVIRONMENT:
A leading Retailer is looking for a Regional Financial Controller who is responsible for ensuring that financial and stock-related controls are consistently applied, enforced, and maintained across all branches within the region (12-15 branches per region). This role operates as a regional control and governance function, bridging Central Finance, Supply Chain, and Branch Operations to protect the business through robust compliance, accurate financial processes, and effective stock governance.
DUTIES:
Financial Control & Governance
- Enforce strong financial controls across the region, ensuring compliance with company policies and audit requirements.
- Manage and review emergency payments and buyouts, ensuring appropriate authorisation and supporting documentation.
- Review and approve petty cash submissions for all regional sites prior to submission to Central Finance.
- Audit petty cash floats across branches.
- Oversee document flow to Accounts Payable, ensuring completeness, accuracy and timely submission.
- Administer insurance claims and FNB/WesBank fleet card management.
- Maintain accurate filing and recordkeeping in accordance with company and audit standards.
Stock Control & Stocktake Management
- Provide oversight and leadership of the regional stock control environment, ensuring the integrity, accuracy and completeness of inventory records.
- Lead the planning, coordination and execution of regional stocktakes in accordance with company standards, timelines and audit requirements.
- Ensure stocktake systems and scanners are appropriately configured, controlled and fully operational.
- Monitor stocktake progress and review results with relevant teams.
- Investigate and resolve stock variances, ensuring corrective actions are implemented and reported.
- Oversee the Goods in Transit process, including accurate tracking, reconciliation and resolution of outstanding balances.
- Strengthen stock control processes and internal controls to safeguard inventory assets.
- Review scanner administration, stock count validation, variance investigations and corrective actions to maintain stock accuracy and reporting integrity.
Asset Management & CAPEX Control
- Review and verify fixed assets, ensuring physical assets are accurately recorded.
- Prepare CAPEX forms with the required approvals and supporting documentation.
- Maintain accurate asset registers.
- Ensure compliance with asset management policies and controls.
Financial Processing & Transaction Oversight
- Oversee Financial GRVs (Goods Received Vouchers), ensuring accuracy and completeness.
- Prepare Purchase Orders for non-stock items for the regional head office.
- Ensure compliance with procurement and financial policies across regional transactions.
- Process transactions, reconciliations, expenses and financial adjustments across allocated finance portfolios.
Specialised Finance, Reporting & Corporate Governance
- Ensure compliance with applicable accounting standards, tax legislation, statutory and regulatory requirements, company policies and governance frameworks.
- Perform end-to-end financial administration, accounting, reconciliations and reporting for allocated finance portfolios.
- Manage finance activities relating to alternate sales channels, regional commercial activities, third-party platforms, supplier funding programmes and shared-service cost allocations.
- Investigate and resolve financial exceptions and reconciliation discrepancies.
- Prepare and maintain complete supporting documentation, working papers, reconciliations and audit trails.
- Prepare, review and submit financial, statutory, management and ESG-related reports and supporting schedules.
- Ensure financial information is accurate, complete and submitted within required reporting deadlines.
- Liaise with internal and external stakeholders, including auditors, to resolve queries and support audit requirements.
- Support continuous improvement of financial processes and internal controls.
- Manage the administration and governance of contracts and related documentation with Finance personnel.
- Maintain complete, current and audit-ready hardcopy and electronic records.
Regional Support & Audit Preparation
- Provide financial insights and support to regional operational management.
- Assist with audit preparation and respond to audit queries accurately and timeously.
- Ensure financial compliance with company policies and procedures across all regional sites.
- Escalate systemic issues, material financial risks and control weaknesses to Central Finance.
- Provide backup support across finance functions during periods of leave, peak workloads and ad hoc departmental requirements to ensure operational continuity.
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REQUIREMENTS:
Technical Skills:
- Financial Controls & Governance
- Stock & Inventory Management
- Audit & Compliance
- ERP Systems – Financial & Stock Modules
- Financial Reporting & Analysis
- Asset Management & CAPEX Control
Education:
- Relevant tertiary qualification in Finance, Accounting, Financial Management, Auditing, or a related field.
- Postgraduate qualification in Finance, Accounting, or Business Administration would be advantageous but is not essential.
- Professional finance or accounting certification such as CIMA, ACCA, SAICA, or a similar industry-recognised credential would be advantageous.
Experience:
- Solid experience within financial control, audit, or compliance environments.
- Experience overseeing multi-site financial governance and/or stock control.
- Experience within retail, wholesale, or multi-branch operational environments.
- Proven experience enforcing financial controls, governance standards and process discipline across multiple locations.
- Experience in stock control, stocktake management and inventory governance.
Relevant Operational Experience:
- Managing or overseeing financial controls across multiple sites or branches.
- Leading or supporting stocktake planning, execution and variance resolution.
- Working with ERP systems for financial processing, stock management and reporting.
- Ensuring compliance with financial policies, procurement controls and audit requirements.
- Collaborating with Supply Chain, Operations and Central Finance teams.
- Conducting financial audits, process reviews and control assessments.
- Managing GRVs, petty cash, CAPEX, asset verification and insurance administration.
Additional Requirements:
- Willingness to travel between regional sites when required, approximately every six months per branch.
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ATTRIBUTES:
Soft Skills:
- Attention to Detail
- Problem-Solving & Root Cause Analysis
- Written & Verbal Communication
- Stakeholder Management
- Organisational Skills
Leadership Skills:
- Enforcement & Accountability
- Process Discipline
- Mentoring & Guidance
- GRV Clerk Supervision
Desired Skills:
- Regional
- Finance
- Controller
