About the position
Our client is looking for a Regional Financial and Admin Manager to join their team.
The successful candidate will be responsible for overseeing the financial operations within the Western Cape region and ensuring financial accuracy, compliance, and efficiency across multiple locations or business units.
Key responsibilities include financial reporting, budgeting, forecasting, and providing financial guidance to regional management with a strong focus on creditors, stock control, expense and cash management. You will need to ensure that all financial transactions are accurately recorded and investigated where necessary in line with company policy to support decision making and operational efficiency.
Responsibilities include:
Financial Controls & Compliance:
- Maintaining and enforcing internal controls and financial procedures across retail and distribution operations
- Ensuring financial documentation (e.g., approvals, reconciliations, journals) is compliant with company standards
- Assisting in the preparation for internal/external audits
- Monitoring adherence to company procurement and payment policies. Reviewing creditor reconciliation and payment requests to ensure compliance and signed by authorised staff
- Ensuring all leger recons are maintained, reviewed and signed off as accurate
Stock Management & Integrity:
- Overseeing the financial administration of stock movement between warehouses, stores, and suppliers
- Reconciling system stock with physical stock take results and investigate discrepancies
- Working closely with operations and inventory teams to identify root causes of stock variances, losses, or shrinkage
- Monitoring stock write-offs, and adjustments in line with company policy
- Supporting and overseeing monthly counts and system reconciliations
Costing & Margin Analysis:
- Reviewing product costings, supplier invoices, and landed cost accuracy, including logistics and duties
- Collaborating with procurement, pricing, and category teams to ensure accurate cost
- Investigating cost anomalies and supporting business units in understanding the reason for differences
Expense Management:
- Reviewing and monitoring operational expenses across retail branches and distribution centres
- Investigating expense anomalies and assisting managers in staying within budget parameters
Financial Reporting & Operational Oversight:
- Preparing and distributing stock-related financial reports, including stock aging, shrinkage trends, and distribution cost reports
- Providing insights into branch- and region-level performance indicators (e.g., stock days, cost-to-serve, loss ratios)
- Providing regional business units with their trading and profitability reports
Payroll Admin:
- Assisting HR department with payroll deductions and administration
- Reviewing overtime, temp and outsourced staff expenses
- Assisting with internal/external and department of labour audits
Requirements:
- Degree in Accounting, Finance etc.
- 3-5 years' experience in retail or distribution financial administration
Strong understanding of inventory and supply chain financial processes
Proficient in Microsoft Excel (pivot tables, lookups, basic modelling)
- ERP system experience required
- Knowledge of retail POS systems and warehouse management systems (WMS) beneficial
Desired Skills:
- Financial Reporting
- Financial Management
- Financial Accounting
- Stock Management
- Costing
- Compliance
