Recruitment Office Administrator

About the position

RESPONSIBILITIES:

• Provide end-to-end recruitment administration throughout the full recruitment cycle
• Coordinate candidate information, documentation, and correspondence
• Communicate with candidates regarding required documentation and application feedback
• Capture all correspondence and documents accurately on internal systems
• Prepare CVs in the Zeal HR format under the direction of Consultants
• Conduct and transcribe reference checks for potential candidates
• Support candidate management under the guidance of Consultants
• Ensure all administrative processes are in place, streamlined, and maintained
• Welcome guests, clients, and Consultants, providing hospitality and support with general office procedures during visits and meetings
• Prepare the boardroom for internal and client-facing meetings
• Monitor and manage office supplies, ensuring stock levels are communicated to management
• Pack and manage gift boxes, ensuring sufficient stock levels are maintained
• Assist with client visits, errands, and deliveries as needed
• Coordinate and manage third-party suppliers
• Maintain a welcoming, professional office environment (e.g., water plants, background music, tidiness etc.)
• Support with ad hoc tasks and projects to ensure the smooth running of the office

REQUIREMENTS:

• Matric
• Relevant qualification in Human Resource Management or Administration (advantageous)
• Proven experience as an Administrator within a recruitment company/ agency
• Excellent attention to detail and accuracy
• Fluent in Afrikaans and English
• Strong communication and interpersonal skills
• Knowledge of all MS Office Suite
• Strong analytical and problem-solving skills
• Able to perform duties with limited supervision
• Able to work in a deadline-driven, high-paced environment
• Proactive, hands-on approach
• Team player with a strong sense of initiative and motivation

Desired Skills:

• Administration
• Office Support
• HR
• Recruitment
• Attention to detail