Receptionist

About the position

 Receptionist

Location: Durban

Job description

•  Answering and routing phone calls
•  Taking down messages & forwarding to relevant person
•  Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
•  Mailing of documents/samples to clients
•  Receiving packages/samples for staff
•  Provide administrative support to all team members as necessary
•  Handling office correspondence
•  Maintaining office supplies(stationery/paper/toners/groceries)
•  Maintaining reception area
•  Performing various other clerical tasks (transcribing & filing)
•  Time keeping for staff members
•  Assisting with booking in vehicles for services/repairs
•  Book medicals for staff & subby`s
•  Arranging courier to CPT & JHB
•  Capture stock for the monthly stock take
•  Assist with ordering uniforms for admin & factory staff
•  Receive invoices & capturing on Sage
•  Ensure invoices are matched against requisitions, purchase orders
•  Ensure requisitions, purchase orders and invoices are properly authorized
•  Ensure the correct GL account & vendor account is utilised when processing invoices
•  Ensure that the correct VAT is applied to invoices.
•  Timeous follow up on all queries.
•  File all invoices to send to accounts for payment
•  Ensure invoices are accurately captured on Sage daily.
•  Receive and check all payment requisitions
•  Deal with queries from creditors and staff regarding payments.
•  Every fortnight payments to subcontractors.

We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.

Desired Skills:

• Admin
• Office admin
• receptionist