Receptionist

About the position

Responsibilities:

• Serves visitors by greeting, welcoming and directing them appropriately.

• Notifies company personnel of visitor arrival.

• Maintains telecommunications system/s.
• Informs visitors by answering or referring inquiries and all allocated administration functions within the ambit of the function.
• Ensure adherence to the company
• rules and regulations as documented in the company
• disciplinary policy.
• Ensure adherence to all health and safety practices and procedures as defined during induction and other health & Safety training.
• Ensure and maintain constant workflow.
• Ensure to receive, register and guide the Plant visitors, to notify the relevant staff in a timely manner.
• Operate the Plant's intercom system.
• Answer phone calls, send and receive faxes, transfer calls, relay messages or record information as required. Ensure timely and accuracy of the information.
• Filing and Laminating of documents as and when required.
• Receive deliver and post the company letters and parcels. Ensure the regularly checking of the Plant's mailboxes. Coordinate and Distribute letters to employees. Receive and distribute the company publicity materials.
• Ensure internal contact lists are kept up to date and communicated accordingly. Apply and make the Plant's staff business cards and email signatures.
• Ensure that the visiting external personnel and employees from the company other branches are accommodated in an attentive manner. Arrange coffee, tea, and meals for the visitors.
• Coordinate and distribute, store and record the Plant's staff refreshments.
• Issue Personal protective clothing (PPE) to staff and visitors as and when required.
• Ensure staff locker allocations are adequately by means of locker labels.
• Ensure to assist any other department with administrative or office services in a timely and effective manner.
• Specifically assist Health & safety department with administration functions specifically in relation to COVID19.
• Adhoc functions in relation to administration within the ambit of the job function.

Minimum Requirements:
Personal Attributes:

• Matric or equivalent.
• Min 1-2 years' experience in similar position
• Excellent in Microsoft office.
• Code 8 licence
• Organisation skills.
• Read and write English
• Team Player
• Confident and proactive approach - anticipates issues and requirements.

Desired Skills:

• Computer Skills
• Strong communication skills
• Organised
• Friendly
• Bilingual
• Professionalism

Desired Work Experience:

• 1 to 2 years

Desired Qualification Level:

• Grade 12 / Matric

Employer & Job Benefits:

• Medical Aid Contribution
• Provident Fund