Receptionist

About the position

We are seeking a detail-oriented Receptionist to manage our Client's front desk and perform a variety of administrative and clerical tasks at their office in the northern suburbs of Cape Town.

As a Receptionist, you will be the first point of contact for the company. Your duties include offering administrative support across the organisation, welcoming guests, and co-ordinating front-desk activities.

If you have a friendly personality with excellent organisational skills, this could be the perfect opportunity for you.

JOB PURPOSE:

• Responsible for managing reception area, greeting visitors, handling inquiries, client liaison, connection of all group company switchboards as a first point of contact and providing administrative support to ensure the smooth operation of the office as requested.

REQUIREMENTS & QUALIFICATIONS:

Education & Experience Requirements:

• Grade 12 (National Senior Certificate)
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum of 1 years’ experience in a similar role

Skills Required:

• Fully proficient in Microsoft Office Suite
• Excellent professional work ethic and demeanour
• Problem solving skills
• Excellent time management and organisational skills
• Excellent communication skills on all levels
• Fully multilingual (English/Xhosa/Afrikaans)

SPECIFIC RESPONSIBILITIES:

1. Managing Switchboard:

• Answering group switchboard and handling telephonic queries when relevant.
• Taking messages and distributing them to relevant employees timeously.
• Addressing all calls and visitors in a friendly and professional manner.

2. General administration:

• Upkeep of filing system (employee documents, wayleave and permits etc.).
• Data capturing as and when required.
• Walk-in visitors (good communication and language skills required).
• Scheduling boardroom meetings as and when requested – send relevant calendar notifications to all attendees.
• Assisting with wayleave and permit applications as allocated by Contract Manager.

IN ADDITION:
This job description is by no means exhaustive of duties and responsibilities that may be requested from the employee. The employee will be expected to perform any task, within the scope of his/her abilities, in order to ensure the good productive functioning. This job description will be an important tool for training and development as well as a guideline to minimum performance standards.

Desired Skills:

• General administration
• Time management
• Data capturing
• Switchboard management

Employer & Job Benefits:

• Inclusive: Pension Fund contribution (10% - 50/50 split)
• 13th cheque