About the position
My client is searching for a highly energetic, well-presented Receptionist that can assist with general administration duties (Girl Friday) Based in Pretoria East. Must be presentable, professional and hard working.
Minimum requirements:
- Matic
- Additional certification in Office Management is an advantage.
- Strong teamwork skills are required.
- Proficiency in Microsoft Office Suite.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Hands-on experience with office equipment (e.g., computers and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
Duties and responsibilities:
- Front of office, collecting visitors from main building reception.
- Greet and welcome guests as soon as they arrive at the office.
- Managing the switchboard and messages, transferring to the appropriate staff member.
- Responding and attending to employee’s visitors directing visitors.
- Answer, screen, and forward incoming phone calls.
- Maintaining office filing and storage systems, generating documents and minutes of meetings.
- Updating and maintaining databases such as mailing lists, contact lists, and client information.
- Arranging and monitoring courier service delivery.
- Managing the boardroom bookings and ensuring that all boardroom equipment is available
- and working as per customer requirements.
- Managing and placing refreshments orders for clients.
- Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.
- Log calls for office maintenance.
- Provide backup support for other administrative staff, as required, and perform other related duties.
- Printing out weekly in our logbook.
- Manage Pool Vehicles used by staff.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material
- (eg pens, forms, and brochures).
Desired Skills:
- Taking Minutes
- Switchboard
- Administrations
