Receptionist / Administrator

About the position

Position description / overview:

• In established property / real estate company is looking for a receptionist, who will also assist with administration duties. The focus of the role is Reception and being based at the front-desk

 

Minimum Requirements / Experience:

• Grade 12
• Driver’s License essential
• Own vehicle (preferred)
• Strong computer skills and high attention to details

 

Responsibilities:

Reception:

• Answering the phone and transferring calls
• Placing stationery orders for the office
• Occasionally booking flights for the directors (when requested)
• Signing for parcels
• Sending parcels at request
• Running some errands
• Assisting with admin (printing application forms / offer to purchase)
• Assist with setting up the boardroom for a meeting; assist with making coffee/tea if required
• Assisting with arrangement for staff social events

 

Commercial Admin:

• Listing adverts on various social media platforms
• Removing adverts where necessary (per instruction)
• Checking FICA
• Conducting credit checks and sanctions checks
• Compiling Lease Agreements
• Updating deals report (for commercial)
• Drawing up commission sheets for the leases and sending them to accounts for invoicing

 

Key Skills and Competencies:

• Punctual
• Organized
• Have good phone etiquette
• Be patient
• Neat
• Respectful

 

Desired Skills:

• Administrative
• Customer Service
• Telephone Bookings
• Telephone Etiquette
• Travel Arrangements