Purchasing co-ordinator

About the position

• Demonstrated experience preparing documentation or draft reports based on data and team

input.

• Confident working collaboratively with internal stakeholders, including Sales, QC, Logistics, Finance, and NPD.
• Comfortable taking ownership of document management and supporting the development and maintenance of SOPs and procedures.

Key Deliverables of the Role: Purchase Order Management

• Create, track, and update all purchase orders accurately in Syspro.
• Co-ordinate with suppliers to confirm order details, delivery dates, and potential delays.
• Request regular status reports on all open orders.
• Communicate updates, changes, and delays internally.
• Resolve discrepancies between purchase orders and invoices.
• Ensure proforma invoices and freight quotes are submitted promptly for approval.
• Follow up on payments and confirm processing with relevant stakeholders.
• Communicate payment confirmations to relevant stakeholders, including the shipping team (for

 

? Maintain an accurate supplier matrix. Manage SCAR Resolutions

• Communicate Supplier Corrective Action Requests (SCARs) to suppliers.
• Follow up with suppliers on progress of investigation.
• Ensure SCAR resolutions are recorded and filed.
• Co-ordinate and document any agreed deviations.

 

Desired Skills:

• adminitrative
• analytical
• proactive
• organised
• focused