Property Portfolio Officer, East London

About the position

Overview / Purpose of the job:

The main purpose of this position is for the Portfolio Officer to focus on the growth of third-party BODY CORPORATE AND HOME OWNERS ASSOCIATION portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties



Min Requirements:

• Diploma or Degree in Management preferred
• Paddocks UCT Sectional Title / HOA Management Course qualification essential
• Registered with the EAAB holding a valid FFC advantageous
• Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex management
• Experience in overseeing and management of staff
• Microsoft Office

Responsibilities:

• Execute daily tasks and work instructions according to relevant Procedures
• Effective Marketing management
• Growth targets achieved
• Operations efficiency
• Relationship and Property Management
• Ensure the efficient and effective administration and management of owner and Trustees relationships.
• Ensure the efficient and effective administration and management of related processes
• Review monthly results and ensure regular and accurate reporting to all relevant stakeholders / Trustees.
• Ensure the effective management of properties in line with relevant legislation
• Effective property management of complexes ensuring complex wellness.
• Report writing
• Financial and Risk Management
• Oversee municipal related processes, comparing charges to the budget
• Prepare budgets and authorize expenditure for the department
• Analyse and formulate responses to all risks associated with the region
• Staff Management
• Manage Corporate Social Investment activities in line with OHHA’s mainstreaming plans
• Engage with current volunteers involved in the CSI programs and attract new volunteers
• Ensure effective cost saving and waste elimination
• Assist with setting Annual Budgets and Quarterly Forecasts for the company
• Ensure control and approval of expenses in accordance with the company approvals framework
• Human Resources
• Ensure that the required procedures and Quality standards are adhered to
• Carry out any duty or requirement imposed on the company by the OHS Act
• Report any unsafe or unhealthy situations to the Managing Director

Competencies: (Knowledge, skills and attributes)

• Planning skills
• Problem solving & analytical skills
• Accuracy & Strategy planning
• Excellent communication skills - Excellent people skills
• Excellent eye for detail
• Logical thinking & information seeking
• Cultural sensitivity
• Service orientation

Desired Skills:

• Financial Control
• Human Resources
• New Business Development
• Operations
• Property Administration
• Property Consulting
• Relationship Building