About the position
Position: Property Portfolio Manager (Sectional Title)
Location: Bellville, Western Cape
Start Date: 01 June 2025
Industry: Property Management
Hire Resolve's Client is seeking to hire a Property Portfolio Manager to join their team in Bellville. An established and fast-growing property management company is seeking a dynamic Property Portfolio Manager to oversee a portfolio of approximately 18 sectional title schemes. The role requires a hands-on professional with a strong understanding of property legislation, scheme governance, and effective portfolio administration.
Key ResponsibilitiesAdministration & Advisory
- Obtain quotes and finalize insurance policies for scheme assets, including buildings, common property, public liability, and fidelity cover.
- Coordinate property valuations and manage common property insurance claims.
- Guide trustees on the interpretation and implementation of the Sectional Titles Act, scheme rules, constitutions, and internal policies.
- Keep trustees updated on legislative changes and related matters upon request.
- Facilitate the drafting or amendment of scheme rules and policies through external legal professionals.
- Draft resolutions for special levies, communicate decisions to owners, and handle related queries.
- Interpret and explain monthly arrears reports.
- Submit CSOS documentation including annual returns, amendments, and registrations.
- Promote and assist with the use of online portals for trustees and owners.
- Assist in sourcing legal or municipal documents as needed.
- Coordinate with appointed professionals regarding compliance with architectural and building regulations.
- Collect and submit incident reports and pet application forms for trustee decisions.
Secretarial- Organize and attend Annual General Meetings and Trustee/Member meetings.
- Prepare and manage meeting logistics including agendas, proxies, quorum checks, voting procedures, and minutes.
- Advise trustees on procedural matters for meetings and resolutions.
- Facilitate online or hybrid meetings using platforms like Microsoft Teams and Meeting Space.
- Draft and distribute levy increase letters and related documents.
- Maintain and store official documents and scheme records.
- Prepare and issue circulars, warning letters, and penalty notices as required.
Accounting & Reporting- Process supplier invoices and obtain required payment approvals.
- Explain annual budgets to trustees and members.
Maintenance- Source and vet suppliers, obtain quotes, and liaise with maintenance trustees for scheduling and oversight of repairs.
- Handle day-to-day maintenance communication and support.
- Conduct site visits and prepare inspection reports
Minimum Requirements- Matric with at least 2 years of experience in a property portfolio management role.
- A relevant tertiary qualification, Sectional Title Diploma or Certificate is advantageous.
Contact Hire Resolve for your next career-changing move.
- Salary: negotiable.
- Our client is offering a highly competitive salary for this role based on experience.
- You can also visit the Hire Resolve website: [URL Removed] or email us your CV: [Email Address Removed].com
- Alternatively, you can also contact me [Email Address Removed][Email Address Removed]
- When applying via email please use "Property Portfolio Manager" as the subject line
We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.
Desired Skills:
- Property Portfolio Manager
- Property Portfolio Manager
- Property Portfolio Manager
