Property Administrator
The Focus Group
- R Undisclosed
- Permanent Intermediate EE position
-
Cape Town
- Posted 20 Oct 2025 by The Focus Group
- Expires in 33 days
-
Job 2625233
About the position
Property Administrator – Cape Town
Are you a detail-oriented professional with a passion for property management and administration? A leading property management firm is seeking a Property Administrator to join their dynamic team in Cape Town.
Purpose of the Role
To perform the full property administrative function, including managing billings in line with tenant leases, handling arrears and tenant queries, and overseeing lease preparation and conclusion.
Key Responsibilities Tenant Administration
- Load and update tenant information on the internal property management system (PIMS).
- Allocate receipts from bank statements and generate tenant statements.
- Manage lease billings, manual adjustments, recoveries, and debit runs.
- Finalize vacated tenant accounts and process deposit refunds.
- Handle tenant turnover and reconciliations.
Lease Administration
- Conduct credit checks and FICA verification.
- Prepare Lease Input Summaries (LIS) and update lease registers.
- Draft lease authority requests and offers to lease in conjunction with the Property Manager.
- Liaise with the leasing hub and tenants to conclude lease processes.
- Process tenant installation allowance requirements.
Arrear Administration
- Follow up on outstanding payments and update arrears reports.
- Utilize credit control service provider facilities (TPN).
- Prepare handovers to legal credit controllers when necessary.
Property Administration
- Maintain property, unit, tenant, and lease data on PIMS.
- Update expiry reports, lease registers, and tenant retention reports.
- Notify utility management and finance teams of tenant changes and accruals.
- Manage parking schedules, access discs, and municipal invoice processing.
- Perform account reconciliations.
Skills and Competencies
- Strong communication and interpersonal skills.
- Innovative, dynamic, and enthusiastic approach.
- Professional attitude with personal initiative.
- Excellent time management and organizational skills.
- Ability to interact professionally with tenants.
- Willingness to work outside office hours for events or activations.
Human Capital Attributes
- Transparent honesty and reliability.
- Positive attitude and motivation.
- Assertive and effective communicator.
- Empathetic and sensitive to client and staff needs.
- Strong moral values and career aspirations.
Qualifications and Experience
- Minimum Requirements:
- Grade 12 (Matric).
- Relevant diploma.
- Strong proficiency in MS Office and property management software (PIMS or MDA).
- 3–5 years’ experience in a Property Administrator or financial accounting role.
- Customer service and/or sales experience.
- Background in property leasing is advantageous.
Desired Skills:
- Budget Management
- Financial Reporting
- Lease Administration
- MDA Accounting
- Microsoft Office
- Property Administration
- Property Management
The Focus Group
About the agency
THE FOCUS GROUP was formed in 1989 and has offices in Johannesburg and Cape Town. We are a full service Human Resource Consulting Company, encompassing Black Empowerment joint venture partner Focus Kamoso, and offering a comprehensive range of integrated recruitment, assessment, employee relations, training and development, HR, employee benefit and payroll management services to a wide range of South African, African and international business organisations.
Our commitment is to enter into a partnership with you, the Client, which adds value to your business and profit to your bottom line, by tailoring solutions that assist you to
• Source, assess and select the best possible human resources.
• Design and implement competency based training programmes, which ensure that your employees are capable of delivering the service excellence that your clients demand, and the competitive edge which you seek to maintain.
• Create a business environment in which you manage change to your advantage and an organisational climate that allows your team to perform to its maximum potential.
• Design employee benefit and remuneration structures which ensure that your people take ownership of your business and which protect you against losing your most valuable resource to your competition.
• Implement an employee relations framework that promotes workplace harmony and minimises the occurrence of disruptive legal disputes.
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