About the position
Job Overview
We are seeking a highly organized and detail-oriented Property Administrator to support the effective management of a diverse property portfolio, including retail, office, industrial, and student accommodation. The successful candidate will act as a key link between property owners, tenants, and service providers, ensuring smooth daily operations, strong tenant relationships, and accurate administrative processes.
Key Responsibilities
- Investigate and resolve debtor credit balances in collaboration with the Billing Team.
- Maintain rental payment records and follow up on overdue accounts.
- Manage lease administration, including new deals, renewals, cessions, cancellations, and tenant documentation.
- Oversee tenant move-ins and move-outs, including inspections and key handovers.
- Ensure accuracy and completeness of lease documentation and data integrity on property management systems.
- Coordinate tenant communication, resolve queries, and manage monthly turnover figures.
- Prepare and maintain reports for management meetings.
- Liaise with brokers, tenants, and service providers, including validation of invoices and handling of bank guarantees.
- Collaborate with internal teams to support municipal billing, inspections, and space management.
Requirements & Skills
- Minimum Grade 12 with Accountancy as a subject.
- At least 2 years of experience in a commercial property management environment.
- Proficiency in MS Office and property management systems (SAP or MDA preferred).
- Strong organizational, administrative, and document-handling skills.
- Excellent verbal and written communication abilities.
- Familiarity with legal and regulatory requirements such as FICA and POPIA.
- Understanding of financial principles related to commissions, turnover, and expenses.
- Ability to prepare, review, and manage lease agreements and related documentation.
Desired Skills:
- Administration
- Lease Administration
- Property Administration
