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Secondments

PROPERTY ADMINISTRATOR (CAPE TOWN)

Secondments

  • R00 per month
  • Permanent Intermediate position
  • Cape Town CBD
  • Posted 20 Oct 2025 by Secondments
  • Expires in 33 days
  • Job 2625245
Apply Now

About the position

PURPOSE OF JOB

Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion.

KPIs/KPAs

Tenant Administration

  • Load and update Tenant on the In-house PIMS system;
  • Tenant Statements:
  • Receipt allocations from Bank Statements
  • Current expiries
  • Interest generation
  • Meter reading generation
  • Manual billings/adjustments/recoveries
  • Lease billings
  • Debit Run
  • Finalized statements to Tenants
  • Debit Orders
  • Reconciliations and resolution of queries
  • Tenant Turnover
  • Finalize vacated Tenant accounts and Deposit refunds

Lease Administration

  • Obtain Credit Check and FICA where necessary
  • Raise Lease input summary (LIS)
  • Raise lease on the In-house PIMS system
  • Update Lease Register
  • Annual Municipal and Rates increases
  • Draft Lease Authority Requests for submission to Landlords in conjunction with PM
  • Draft Offers to Lease in conjunction with PM
  • Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
  • Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
  • Follow up on Tenant Installation Allowance Requirements for processing.

Arrear Administration

  • Following up on outstanding payments
  • Update the Arrears report timeously
  • Update and utilize company credit control service provider facilities (TPN)
  • Prepare handover to Legal Credit Controller where applicable

Property Administration

  • Maintain Property, Unit, Tenant and Lease data on In-house PIMS system
  • Maintain Lease audit schedules
  • Update 18mth Expiry Report / Lease register / Tenant Retention Report
  • Follow up and update Tenant Turnover Info on PIMS
  • Notify Utility Management company of any tenant changes/updates
  • Notify Finance of any Utility/Municipal/Recovery Accruals monthly
  • Maintain Parking Schedules and Access discs
  • Processing of Municipal and other invoices in conjunction with PM and Finance
  • Account Reconciliations

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

You should have/be:

  • Very strong communication skills
  • Innovative thinking and ability to follow process
  • Dynamic and enthusiastic
  • The ability to interact professionally with tenants
  • Competent time management skills
  • Professional attitude and capability and personal initiative
  • Be deadline driven

Business

  • Excellent communication and interpersonal skills on all levels.
  • Strong negotiations skills.
  • Dynamic and enthusiastic
  • The ability to interact professionally with tenants
  • Competent time management skills
  • Professional attitude and capability and personal initiative
  • organisation and project management skills.
  • Flexibility to work outside of office hours for centre events, activations or weekends

Human Capital

  • Transparent honesty.
  • Positive Attitude and highly motivated
  • Lead by example.
  • Assertive and effective communication.
  • Sensitive to client and staff requirements and problems.
  • Ability to create a professional office environment
  • Organization and planning skills.
  • Demonstrate strong moral values, empathy, passion, career aspirations, and positive living

QUALIFICATIONS AND EXPERIENCE

  • Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package
  • A minimum of 3 - 5 years' experience in Property Administrator role and/ Financial accounting experience
  • Customer Service and/or sales experience is a must
  • Background in Property Leasing would be advantageous
  • Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)

Desired Skills:

  • Communication
  • Administrative Support
  • Property Management

Desired Work Experience:

  • 2 to 5 years

Desired Qualification Level:

  • Diploma

Apply Now

Secondments

About the agency

Uniquely positioned to address your skills shortages, Secondments specialises in placing high-quality candidates in permanent, contract, project and interim management positions. We believe in creating synergy with our clients by building sound business relationships which enhance our understanding of their business and needs. Using a managed, controlled recruitment process, we are able to match the staffing needs of their organisations with suitably talented secondees. Our pool of professionals have a range of skills, both generic and specialist. These candidates, all of whom have verified education levels and experience, are available from two weeks to longer periods, depending on client needs. And if we do not have exactly the right fit for the role, we will source the best candidate. We are dedicated to providing a seamless, turnkey solution to ensure our clients get the right person, in terms of skill and integrity, at the right time to fulfil their organisational needs. Notwithstanding the name change due to the acquisition of Ernst & Young’s Advisory Secondments business to Secondments, the business has been in existence since 2003. The business was acquired as a going concern with the full staff complement, including all clients. This change broadens the scope of clients that Secondments can offer services to. Following a successful 13-year working relationship with Ernst & Young (EY), Siphiwe Dondolo, Jayson Theron and Carl Endenburg acquired the global audit and advisory firm’s secondment portfolio. Secondments started trading on 1 April 2015 with the full support of the EY Africa Executive Committee. Secondments works across South Africa, Africa, the United Kingdom, Ireland and the United Arab Emirates (UAE). We support our clients through a sophisticated talent pool of associates, working regularly with colleagues across international borders. Our candidates can assist in the finance, risk, IT/technology, human resources (HR), management consulting, operations and supply chain fields – across a number of sectors – including: • Financial Services (Banking, Insurance and Private Equity) • Oil and Gas • Construction • Power and Utilities • Public Sector and Government • Health • Mining and Metals • Consumer Products and Retail • Technology, Media and Telecommunications • Automotive Broad-Based Black Economic Empowerment (B-BBEE) Secondments is a 51% black-owned Level 2 B-BBEE organisation, one of the few specialist recruitment consultancies that are a true Level 2 B-BBEE provider. Eleven per cent (11%) of our company is now in the hands of a Black Ownership Trust, making a real difference to previously disadvantaged individuals. We opted for this in the belief that it would make a significant impact rather than benefit a select few. We are determined not to pay mere lip service to Black Economic Empowerment (BEE). Our Managing Director (MD), Siphiwe Dondolo, owns 40% of the business and was with EY for 9 years prior to moving over to Secondments as a shareholder and as the MD. OUR SERVICES As Secondments, we are confident we have the right combination of people, methodology, best practices and technologies to ensure we deliver seamless, efficient and effective services. These are based on a solid foundation of integrity, excellence, professionalism, best practice and value – delivered to both clients and candidates. Client services We offer the full- service of strategic talent matching ,namely: Permanent placements Executive Search Contract placements Temporary Employment Services Project Placements Interim management position placements Executive Search Our specialised service offerings have evolved in response to our clients’ unique needs for a strategic,customisable,Executive recruitment service whose delivery is executed with excellence in mind throughout the process. Leveraging off our unique networks within the Executive landscape to tap into passive candidates,our experienced recruitment team and proven track record in the industry we are best positioned to assist our clients to fill key positions in the most timeous, professional and efficient manner. Temporary contract staff work under the supervision and direction of our clients. Secondments manages them from a planning, HR, payroll and industrial relations perspective, however, freeing clients from time-consuming administration.

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