Project Coordinator (12 Months Fixed Term Contract - WITS DHI)

About the position

Background: 

• Wits Diagnostic Innovation Hub (Wits DIH) is a new entity registered under the University Research Committee (URC), as well as the Faculty of Health Sciences, at the University of the Witwatersrand, Johannesburg, South Africa

Main purpose of the job:

• To coordinate various Project activities in alignment with Good Clinical Laboratory Practice (GCLP) standards and sponsor’s requirements, including adherence to study protocols and timelines

Location:

• Parktown

Key performance areas:

• Assist the project management team with study set up and coordination of predefined deliverables
• Assist with study set up by following the relevant internal processes and quality control procedures
• Arrange and attend meetings and provide feedback where relevant
• Generate and circulate minutes from internal and external meetings and follow up on action items
• Support stakeholder management activities and tracking of customer complaints
• Assist with Data entry, update, and maintaining multiple databases on internal and external platforms
• Resolve all queries and discrepancies from sites and external laboratories within the prescribed timelines
• Assist with office administration tasks
• Assist with training external and internal stakeholders on WITS DIH processes
• Assist with ensuring that allocated activities to be undertaken are completed as stipulated within specified periods
• Perform general laboratory tasks and procedures as required with WITS DIH
• Assist with lab audits and reports as required
• Coordinate sample shipments and referrals to external laboratories
• Coordination and follow-up of kit orders, including initiation of supply requests for orders for kit orders submitted by sites
• Coordination and follow-up on sample shipments including temperature monitoring of samples from CRCs to WITS DIH
• Review of sample shipment records and documenting any deviation
• Reviewing and maintaining an up-to-date sample inventory for the studies
• Follow-up and tracking of the study dry run process
• Assist in application of import/export permits and customs clearance is obtained
• Ensure required documentation, such as material transfer agreements and service level agreements are in place

Required minimum education and training

• Degree in Biomedical Technology or BSc in Biomedical Sciences

Required minimum work experience

• Minimum of 1 year experience in Clinical Trials Environment

Desirable additional education, work experience and personal abilities:

• HPCSA registration is advantageous but not essential
• Good Clinical Laboratory Practice (GCLP) and Good Clinical Practice (GCP) courses
• Working knowledge of Microsoft Office
• Understanding of Clinical Trial Principles
• Ability to work independently
• Ability to work in a high-pressure environment
• Project Coordination and Administration Experience
• Data Management Skills

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 9 June 2025
• Note: No CV will be accepted after the closing date

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position

Desired Skills:

• Project Coordinator
• Degree in Biomedical Technology
• BSc degree in Biomedical Sciences
• Johannesburg
• Good Clinical Practice (GCP)
• HPCSA
• Immediately