Project Administrator: Projects at Financial Intelligence Centre

About the position

FIC is an equal opportunity employer. Preference will be given to suitably qualified AFRICAN MALE applicants in line with our Employment Targets and our commitment to diversifying our workforce.

To provide general and project administration support for the Monitoring and Analysis division.

KEY PERFORMANCE AREA

Internal/external coordination and administration
• Liaise with and maintain effective with relevant stakeholders (internal and external).
• Assist with the organisation of meetings and associated arrangements on behalf of the Division.
• Manage meeting information (e.g. compilation of agendas, minute taking, attendance registers, information sharing and capturing/updating, recordkeeping, follow up actions, general administration etc.)

Administration:
• Maintain filing system including electronic filing in accordance with relevant organisational policies and procedures.
• Record all incoming and outgoing documents, and confidential information to relevant systems/databases/as per requirements. Do data capturing on applicable database and case management system.
• Perform secretarial functions, including drafting of documents, memos and letters.
• Register and maintain stakeholder information database and case management system.
• Perform case flow/case management and project plan administration as per system requirements.
• Ensure the timely sharing/dissemination of information upon request.
• Maintain and update data on SharePoint, Excel, goAML and Ms Teams
• Perform any other administrative needs that may arise and ad hoc functions.

Project Administration

• Administration support to projects
• Updates and monitors cases, Action Items, and presentations.
• Updates and follow-up and Action Items for reporting
• Proactively and assertively addresses issues as they arise.
• Prepare and assist with on-boarding of new resources in the Fusion Centre
• Administration support to the project manager
• Assist in creating requisitions and follow up on procurements of Fusion Centre related matters.

EDUCATION, SKILLS, AND EXPERIENCE

• Diploma in Administration or Project Management
• Minimum3 years' experience in project administration.
• Proven MS Office Skills