About the position
JOB PURPOSE
Provide general and programme/project administration services for the programme/project in support of a programme/project manager and project team
KEY PERFORMANCE AREAS
• Provide service in all administration activities in the programme/project, including co-ordination and administration of project meetings, steerco meetings, minute taking of all project meetings, following up on outstanding project action items, status reporting, designing and updating of project templates, auditing of project documents in the project repository and administration of the project repository.
• Develops, documents, and updates procedures for managing, tracking, and reporting on programme/project.
• Load projects documents on Signiflow to obtain relevant signatures.
• File all signed projects documents in the project repository.
• Audit the project files against the FIC's Project management procedure and PMO document filing procedure.
• Implement best practices for administration of programmes/projects.
• Update and monitor project budgets.
• Update and monitor Project risks, issues and action Items.
• Proactively addresses issues as they arise.
• Prepare and assist with on-boarding of new resources in the PMO.
• Provide administration support to the programme/project manager.
• Assist in creating requisitions.
• Perform reconciliation against purchase order and payment milestones based on received invoice and follow up on payments.
EDUCATION, SKILLS AND EXPERIENCE
• Diploma in Project Management or Project/Office Administration ( NQF 6)
• 3-5 years proven experience in project administration
• Proven MS Office Skills
